Accounts Receivable Specialist - Remote

at  Circular Materials

OVERVIEW

Reporting to the AR Team Lead, the Accounts Receivable Specialist will be responsible for AR tasks. This role will be responsible for monitoring and managing the company’s AR processes while working closely with customers and internal stakeholders to ensure timely resolution of any payment issues.

EDUCATION & EXPERIENCE:

• 5+ years in a small or mid-sized accounting department in Accounts Receivable, collections, or related accounting function
• Intermediate level knowledge of Microsoft Excel, Word and Outlook is required.
• Knowledge of SAP SD (Sales and Distribution module) is required.
• Excellent communication – both written & verbal, and problem-solving skills.
• Time management skill to manage workload influenced by peak periods and deadlines.
• High level of accuracy, efficiency, and accountability.
• Ability to build relationships with clients and internal departments.

KNOWLEDGE/COMPETENCIES/SKILLS:

• Microsoft Excel, Word, presentation, and Outlook skills are required.
• Knowledge of SAP ECC is required.
• General understanding of goals of the accounting function, and the relationship between the roles in the department, with strong, specific knowledge of requirements to successfully manage A/R.
  Circular Materials is a national producer-led not for profit organization that supports producers in meeting their obligations under extended producer responsibility regulations across Canada. We are committed to building efficient and effective recycling systems to minimize waste, and ensure materials are reused again and again. Through the support of our founders and member producers, Circular Materials is implementing a national harmonized approach focused on improving recovery rates, meeting the needs and expectations of consumers, and protecting the natural environment. The team is currently working remotely.
  For more information visit: http://www.circularmaterials.ca
  Think you would be a good fit for our Accounts Receivable Specialist - Remote position? We want to hear from you!
  We thank all applicants for their interest. However, only those under consideration will be contacted.
  Circular Materials is an equal opportunity employer. In accordance with the Accessible Canada Act, 2019, and all applicable provincial accessibility standards, accommodation will be provided by Circular Materials throughout the recruitment, selection and/or assessment process to applicants with disabilities, upon request by emailing to humanresources@circularmaterials.ca. This email is only used for accommodation requests

• Post daily payments to producers’(customer) accounts from bank statements.
• Reconcile daily Accounts Receivable transaction in SAP.
• Prepare documentation for Compliance department on accounts that require additional collection attention and provide status updates on the escalated cases.
• Prepare and update monthly AR aging reports.
• Assess collectability of current accounts, reconcile payments and complete account analysis.
• Review billing for correctness, investigate producer inquiries relating to invoicing and prepare statement of accounts to producers with past due invoices.
• Work closely with the customer relations team to manage unpaid invoices according to program policy.
• Investigate and resolve payment discrepancies or dispute by working closely with the producers via phone, email, or mail to secure payment.
• Prepare monthly statements for producers upon request.
• Provide auditors with requested documentation as required.
• Send monthly interest invoices to producers as required.
• Any other finance and accounting related duties that may be assigned from time to time.

Interpersonal/Communications:

• Internal Relationships: Works closely with the finance team and other departments to ensure timely approval of invoices, payment of expense claims, and information provision regarding payments.
• External Relationships: Communicate well in written and verbal form and maintain a positive working relationship with vendors and customers.