Accreditation Specialist, CACME/CACMS

at  The Association of Faculties of Medicine of Canada

Job Title: Accreditation Specialist, CACME/CACMS
Location: Remote – Open to anywhere in Canada.
Department: Accreditation
Reports To: Accreditation Manager
Starting Salary Range: $68,385.57 - $79,772.56 (grade 5)
Come join the AFMC team, where innovation in medical education meets a flexible and supportive work environment! As a team, we hold a deep commitment to a set of core values that guide our every action. Integrity is our foundation. Collaboration is our driving force. Engagement is vital. Equity is at the heart of our mission. Lastly, innovation propels us forward. We’re proud to offer a remote work setting that not only allows you to contribute from the comfort of your home but also promotes work-life balance through a 35-hour workweek and flexible scheduling options. In addition to an empowering and collaborative culture, AFMC provides an excellent benefits package, ensuring your well-being is our priority. And let’s not forget about the future: we offer a defined benefit pension program through HOOPP, setting you on the path towards financial security in your retirement years. Experience the unique blend of purposeful work and quality of life at AFMC!

JOB SUMMARY:

Reporting to the Accreditation Manager, the Accreditation Specialist provides support as part of the Secretariat for the Committee on Accreditation of Canadian Medical Schools (CACMS) and the Committee on Accreditation on Continuing Medical Education (CACME). The CACMS and CACME are the accrediting bodies that oversee the accreditation of Canadian MD programs and university-based Offices of Continuing Medical Education, respectively. The incumbent is responsible for playing a crucial role in planning and delivery of the quality improvement and performance to our Canadian accredited medical schools, procedural tracking, recordkeeping, meetings, and accreditation visit l ()ogistics and preparing minutes and is the primary administrative support for the Secretariat.

ROLE RESPONSIBILITIES:

The responsibilities of this role are shared between two specialists, ensuring a collaborative approach to achieving our accreditation goals and maintaining high standards of quality and compliance and to ensure consistency and cross-coverage.

Administration (70% CACMS. 30% CACME)

• Responsible for the administrative and logistical support related to the meetings of the CACMS and CACME and their sub-committees. This includes scheduling, venue arrangements, catering, hotel reservations, drafting agendas, preparing meeting materials, drafting minutes, and following up on action items. It also involves preparing reviewer worksheets for each agenda item and transmittal letters to schools and CPD offices regarding accreditation decisions and follow-up actions mandated by the Committees.
• Responsible for the administrative and logistical support relating to the CACMS Steering Committee, Policy Sub-committee and sponsor meetings including but not limited to scheduling, drafting agendas, preparing meeting materials, drafting minutes and following up on action items.
• Responsible for the administrative and logistical support for the CACMS Standards sub-committee meetings, including scheduling, drafting agendas, preparing materials, drafting minutes, and following up on action items. It also includes tracking, coordinating, and assigning the review of Standards, planning public hearings and consultations, and reporting on consultations with interested parties to update standards and elements in conjunction with the CACMS and CACME Secretariat.
• Responsible for monitoring and escalating secretariat cyclical process including maintaining team-based task management in MS Teams and minuting internal meeting actions;
• Responsible for the financial reporting and reconciliation for Secretariat budget(s). This involves preparing expense claims and ensuring accurate and timely financial reporting and tracking.
• Responsible for tracking membership terms and ensuring that nominations are received from sponsors. This includes maintaining an up-to-date database of membership terms, sending reminders for upcoming renewals, and coordinating the nomination process with sponsors.
• Responsible for maintaining appropriate electronic filing of all documents. This entails organizing and managing electronic files, ensuring that all documents are properly labeled and stored, and implementing a systematic filing system for easy retrieval and reference.

What you’ll need to be successful in the role (essential qualifications):

• 3-5 years’ experience in business administration, accreditation, or coordination role; or equivalent certification or post-secondary training;
• Progressive and varied experience in client services;
• Demonstrated ability to work with minimal supervision, exercising strong judgment in problem-solving or escalation of issues;
• Exceptional verbal and written communication skills, including editing, proofreading, and content revision;
• Outstanding interpersonal skills with ability to build strong relationships within the Accreditation team, Secretariat and Committee Members, and with our valued client organizations;
• Exceptional attention to detail and organizational skills;
• Demonstrated financial and/or project management experience;
• Ability to prioritize, multitask and execute tasks in a high-pressure environment;
• Strong sense of tact, diplomacy, maturity, and professionalism;
• Demonstrated experience communicating information and ideas in speaking and writing effectively in both official languages;
• Advanced computer skills in Word, Excel, Outlook, PowerPoint, MS Teams, Zoom, Box Adobe, database applications, and project software and
• Positive attitude, strong work ethic, and willingness to occasionally travel and work flexible hours for project deadlines