Acute Clinical Services Plan (ACSP) Administration Assistant

at  Cwm Taf Morgannwg University Health Board

The job holder will provide administrative support to the Acute Clinical Services Plan Programme for Cwm Taf Morgannwg University Health Board.
This post is fixed term/secondment for 23 months due to project work. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
To provide an efficient and effective administrative services to the ACSP development process
Log and monitor correspondence received from internal and external stakeholders regarding the ACSP and chase outstanding responses as required.
Draft appropriate responses to various correspondence.
Provide support as required to the Executive Director of Strategy and Partnerships, the Chief Operating Officer, the Director of Communications, Engagement and Fundraising, and the Deputy Director of Strategy and Partnerships to enable the development of the ACSP e.g. including filing, photocopying, typing.
Arrange and support the running of meetings and engagement activities as required (Face to Face and Teams), to include booking venues, note-taking, organising refreshments, making travel arrangements
Manage and maintain an engagement log and other information management and filing systems for specific areas of work ensuring that the team works within a paperless environment as far as possible.
Create and maintain contact lists, e.g. Local Authority Partners, MS/MPs etc, community groups.
Maintaining appropriate filing structures to enable an accurate account of the development of the ACSP to be maintained
Uploading of meeting papers, documents, briefings onto shared drives.
Maintain good working relationships with all stakeholders both internally and externally.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Cwm Taf Morgannwg University Health Board is part of the NHS Wales family. Our Health Board provides primary, secondary and community health and wellbeing services to around 450,000 people living in three County Boroughs: Bridgend Merthyr Tydfil, and Rhondda Cynon Taf.

WE LIVE BY OUR CORE VALUES:

We listen, learn and improve
We treat everyone with respect
We all work together as one tea
We are a proud local employer; around 80% of our 15000 workforce live within our region, making our staff not only our lifeblood of our organisation but of the diverse communities that we serve.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac

Please refer the Job description for details