Adjoint.e administratif.ve /Administrative Assistant, Marketing & Office Mg

at  LIDD Consultants Inc

À propos de la LIDD
LIDD (LIDD.ca) est une société de conseil en gestion de la chaîne d’approvisionnement de premier plan. Nous concevons des entrepôts complexes et des systèmes logistiques pour aider les entreprises à transporter leurs marchandises plus efficacement. Nos clients sont des fabricants, des distributeurs et des détaillants, y compris de nombreuses marques de produits alimentaires, de boissons et de biens de consommation. Depuis nos bureaux de Montréal, Toronto, Los Angeles et Séoul, nous nous attaquons à des projets stimulants dans un environnement agréable et positif.

COMPÉTENCES ET QUALIFICATIONS CONSIDÉRÉES COMME UN ATOUT :

• Expérience de la gestion de budgets et de dépenses
• Compétences en matière de gestion de projets et de tâches

WHAT’S YOUR ROLE:

As the Administrative Assistant, Marketing and Office Management, you will be responsible for:

• Provide front-desk coverage by answering reception calls, greeting guests, managing incoming/outgoing mail and shipments.
• Plan, organize, and schedule company meetings in the office, off-site, tradeshows and via videoconference (employees & client events)
• Order and oversee office supplies and food deliveries for the offices, events, and for group meetings
• Prepare and coordinate mail and shipping, including tradeshow materials, booth labels, and booth delivery coordination.
• Support in the maintenance and development of contact, prospect, and client lists
• Submit and reconcile expense reports
• Act as the point of contact for facilities and handle office requests and queries from employees
• Participate and coordinate part of the onboarding process (equipment, resume, picture, accesses, email signatures, office access card)
• Support in the maintenance and organization of SharePoint files and folders.
• Help plan and manage event logistics, including vendor coordination, budgets, and material transportation.
• Assist with internal events like team meetings, holiday parties, and employee activities.
• Identify and suggest simple improvements for everyday processes, ensuring updates and practices are consistently applied and adapted to all offices
• All other related tasks

TO QUALIFY FOR THIS ROLE, YOU’LL NEED:

• High school diploma or equivalent
• Proven administrative support and office coordination experience
• Strong customer service skills
• Strong written and verbal communication skills (French and English)
• Strong priorities and time-management skills
• Microsoft knowledge and experience