Adjoint(e) Administratif(ve) - Archidiocèse de Montréal

at  Archdiocese of Montreal

QUALIFICATIONS REQUISES :

• Diplôme d’études collégiales (DEC) ou un diplôme d’études professionnelles (DEP) en secrétariat ou technique de bureautique et un minimum de 3 années d’expérience pertinente en secrétariat;
• Connaissance de la terminologie financière et comptable (un atout);
• Connaissance du CRM (un atout);
• Maîtrise de la suite Microsoft Office;
• Excellent français (parlé et écrit) et bonne connaissance de l’anglais* (parlé et écrit);
• Forte habileté en organisation, esprit d’analyse et de respect des échéanciers;
• Orientation vers la qualité, le service, le travail d’équipe et le respect;
• Connaissance des structures et des opérations de l’Église catholique (un atout).

ADMINISTRATIVE ASSISTANT

The Archdiocese of Montreal is looking for a dedicated and organized Administrative Assistant to join our dynamic team.

POSITION SUMMARY:

Working under the supervision of the Diocesan Bursar, the Administrative Assistant will play a key role in ensuring the smooth running of administrative activities, the coordination of projects and the logistical support necessary to achieve the objectives of three departments: Finance, Philanthropic Development, and the Office of the Vicar General.

QUALIFICATIONS:

• Diploma of Collegial Studies (DEC) or a Diploma of Vocational Studies (DVS) in secretarial or office automation technology and a minimum of 3 years of relevant secretarial experience;
• Knowledge of financial and accounting terminology (an asset);
• Knowledge of CRM (an asset);
• Proficiency in Microsoft Office Suite;
• Excellent French (spoken and written) and good knowledge of English* (spoken and written);
• Strong organizational skills, analytical skills and respect for deadlines;
• Orientation towards quality, service, teamwork and respect;
• Knowledge of the structures and operations of the Catholic Church (an asset).

• Compose and prepare correspondence and reports;
• Ensure communications on behalf of the Chair of the Board of Directors or Committee and the Secretary-Treasurer;
• Coordinate the logistics of board and committee meetings, including room reservations and preparation;
• Take notes during all meetings;
• Write and ensure the distribution of minutes and various minutes to the various stakeholders;
• Maintain up-to-date rosters of members and follow up on appointments;
• Update and maintain records and document filing systems, including electronic document management;
• Filing relevant documents in a timely manner;
• Perform various writing and correspondence work;
• Sort and distribute incoming and outgoing mail;
• Perform any other tasks required by the diocesan services mentioned.