Adjoint(e) administratif(ve) exécutif(ve) – Produits nutritionnels (Montréa

at  Abbott Laboratories

À PROPOS D’ABBOTT

Abbott est un chef de file mondial de l’industrie des soins de santé qui crée des solutions scientifiques révolutionnaires visant à améliorer la santé des gens. L’entreprise est résolument tournée vers l’avenir, à l’affût des changements qui pourraient survenir dans le domaine des sciences et des technologies médicales.

REQUIRED QUALIFICATIONS

• College, three-year diploma (Office Administration, or related field);
• Minimum 5 years of experience as an Administrative Assistant to a GM, VP or Director;
• Strong computer skills: MS Office, Teams, SAP;
• Ability to work under pressure;
• Excellent interpersonal skills;
• Excellent time management skills, self-discipline and focus;
• Excellent accuracy and follow-up skills;
• Reliable/Dependable/Punctual;
• Ability to handle confidential information;
• The incumbent must be able to communicate well in English (50% of the time), as his or her duties require interaction with stakeholders and colleagues outside Quebec and Canada.
  Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
  Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal

• Responsibilities include all administrative functions of the department: Answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference setups, acting as a liaison for remote access issues;
• Include support for tracking budget expenditures;
• Coordinate and maintains departmental files, as assigned, in compliance with corporate and government regulations;
• Follow purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable);
• Process billing invoices in SAP and maintains accurate records as necessary;
• Plan and organizing events that take place internally and externally, such as fundraisers, national sales meetings, and employee events;
• Order business cards and stationery;
• Use basic to intermediate software skills to perform work assigned;
• Use and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel website, and employee performance management systems (as applicable);
• Coordinate new employee office set-ups and on-boarding;
• May train/coordinate work with other administrative assistants;
• Frequently interact with high-level executives;
• Basic to intermediate knowledge and understanding of business processes and requirements;
• Frequently handle confidential or business-sensitive information. Data is typically employee-level or one-dimensional;
• Maintain and manage calendars, including meeting and travel scheduling and domestic and international travel arrangements;
• Proactively identify and resolve scheduling conflicts;
• May be the primary point of contact for GM’s schedule.