Adjoint(e) administratif(ve)

at  Oxford Properties

Why join us?
Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.
At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it! We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.
We are looking for a highly motivated Administrative Assistant to join our Finance team in Toronto. In this role, you will support two Directors on the North American Accounting team on a variety of administrative tasks including but not limited to coordinating and maintaining business calendars, scheduling travel arrangements, compiling various deliverable documents, processing invoices and assisting with general administrative needs supporting the Directors’ teams of 40+ individuals.
You will be a key member of an engaged, high-reaching team—part of a world-class, winning culture that prioritizes people development and focuses on long-term growth. We take great pride in leading the industry by earning respect through every interaction, every day. We go above and beyond to protect and grow relationships by anticipating needs, being honest and considerate, and valuing customers as genuine partners.

AS A MEMBER OF THIS TEAM, YOU WILL BE RESPONSIBLE FOR:

Working closely with the Directors and the team and keeping them informed of upcoming commitments and responsibilities.
Compiling and distributing monthly and quarterly financial reporting packages.
Preparing financial reports and other documents and coordinating the receipt of reporting information.
Assisting in the preparation, editing and publishing of presentations in electronic form and hard copy when required.
Formatting and proof reading financial statements for accuracy.
Making travel arrangements, organizing meetings and social events.
Participating in monthly and year end accruals.
Preparing correspondence, printing, photocopying, filing
Controlling all record keeping and process invoices and expenses utilizing MS Office and JD Edwards
Other duties/special projects as assigned.

TO SUCCEED IN THIS ROLE, YOU HAVE:

Minimum 4 years of administrative support level experience, preferably in a complex, international professional services work environment.
Excellent computer literacy and MS Office Suite experience, including advanced skills in PowerPoint, Excel and Word.
Experience with budgeting process including variance reporting and invoice processing
Team player demonstrating an ability to collaborate and work with all levels of an organization and with external stakeholders.
Demonstrated strength in time management and organizational skills with the ability to multi-task in a fast paced and demanding environment.
Take initiative to identify and improve tasks, projects or processes
Attention to detail and accuracy is extremely important in this role.
Flexible and able to adapt quickly to last-minute changes
Strong written and excellent interpersonal and communication skills are an absolute must.
High level of professionalism and discretion