Admin Assistant 2

at  University of New Mexico

POSITION SUMMARY

Performs a variety of administrative and staff support duties for the Office for Community Health, Health Equity and Social Connectedness for Older Adults programs. Direct supports the Health Extension Regional Offices (HEROs) Program Manager. This requires a range of skills and a knowledge of organizational policies and procedures. Assists and directs inquiries and resolves administrative problems and inquiries. Composes, edits, and proofreads correspondence and reports, and prepares a range of administrative documents to support the day-to-day activities of the programs.

• Knowledge of supplies, equipment, and/or services ordering and inventory control
• Excellent attention to detail and ability to follow directions and protocol.
• Ability to communicate effectively, both orally and in writing.
• Ability to gather data, compile information, and prepare reports.
• Records maintenance skills.
• Ability to gather and analyze statistical data and generate reports.
• Ability to maintain calendars and schedule appointments.
• Database management skills.
• Ability to analyze and solve problems.
• Ability to make administrative/procedural decisions and judgments
• Ability to create, compose, and edit written materials.
• Organizing and coordinating skills.
• Knowledge of general accounting principles.
• Word processing, Smartsheet, Asana, Slack, and/or data entry skills. Microsoft Office is required.

See the Position Description for additional information.

MINIMUM QUALIFICATIONS

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

PREFERRED QUALIFICATIONS

• Experience with PCard and UNM purchasing procedures.
• Ability to record and transcribe meeting minutes.
• Strong collaboration abilities
• Excellent follow-up and task tracking and follow through
• Bilingual in Spanish or Diné

• Knowledge of supplies, equipment, and/or services ordering and inventory control
• Excellent attention to detail and ability to follow directions and protocol.
• Ability to communicate effectively, both orally and in writing.
• Ability to gather data, compile information, and prepare reports.
• Records maintenance skills.
• Ability to gather and analyze statistical data and generate reports.
• Ability to maintain calendars and schedule appointments.
• Database management skills.
• Ability to analyze and solve problems.
• Ability to make administrative/procedural decisions and judgments
• Ability to create, compose, and edit written materials.
• Organizing and coordinating skills.
• Knowledge of general accounting principles.
• Word processing, Smartsheet, Asana, Slack, and/or data entry skills. Microsoft Office is required