Admin Assistant and Event Coordinator

at  Leland Management Inc

GENERAL SUMMARY:

This individual reports to the Onsite CAM and is responsible for providing administrative support. Project a professional company image through in-person and phone interaction.

REQUIRED QUALIFICATIONS:

• High school diploma or GED
• Demonstrated written and oral communication skills
• Demonstrated ability to work independently and as a team
• Minimum two years clerical or administrative experience
• Basic typing skills
• Proficiency with Microsoft Office software including Outlook
• Knowledge of general office machines and telephone protocol
• Ability and willingness to work cooperatively with others
• High degree of discretion dealing with confidential information

• Answer telephones, transfers to appropriate staff member, takes messages
• Meet and greet clients and visitors
• Creates and modifies documents using Microsoft Office
• Performs general clerical duties to include, but not limited to: photocopying, faxing, mailing and filing
• Maintains hard copy and electronic filing system
• Signs for, prepares and distributes UPS/FedEx packages
• Distributes incoming mail and prepares outgoing mail including bulk mail
• Maintains lobby and front desk area keeping it clean and free from clutter
• Researches, maintains and purchases office supplies through corporate
• Setup and coordinates meeting and conferences
• Plan, organize, and execute community events
• Conducts New Owner orientations, which includes processing amenity cards and vehicle decals
• Supports staff in assigned project-based work
• Copies and assembles Board Packets
• Operates computer to access email, electronic calendars, Caliber system, and other basic office support software
• Other office duties as assigned by the manager or Association
• Assures discreet handling of all business
  Requirements: