Admin Assistant

at  Avamels Printing Solutions

Avamels Printing Solutions is seeking a highly organized and detail-oriented Admin Assistant to join our team in Riyadh. This role will provide essential support to the team by managing daily administrative tasks, coordinating schedules, and ensuring smooth office operations. The ideal candidate will be proactive, with excellent communication skills and the ability to multitask effectively in a fast-paced environment.

QUALIFICATIONS:

• Bachelor’s degree or equivalent experience.
• Strong clerical skills with a keen attention to detail and organizational ability.
• Ability to prioritize tasks and multitask effectively.
• Excellent written and verbal communication skills.
• Proficient in MS Office Suite and other relevant software.
• Familiarity with marketing strategies and campaign management.
• Prior experience in a similar administrative role is preferred.
• Knowledge of legal terminology and processes is a plus.

• Provide daily administrative support, including scheduling meetings, preparing materials, and organizing files.
• Manage and coordinate active calendars, scheduling, and confirming meetings as needed.
• Direct the flow of mail, faxes, and deliveries to ensure they reach the intended recipients promptly.
• Coordinate travel arrangements, including visa applications, renewals, and cancellations for staff and their dependents.
• Maintain inventory of office supplies, equipment, and branded materials.
• Liaise with IT for email setup, technical issues, and server problems.
• Ensure proper file organization based on office protocols.
• Provide ad hoc support around the office, assisting with reception duties, greeting visitors, and directing appointments.
• Assist accounts with handling and documenting expenses.
• Support research and database management as required.
• Format client proposals in Word or PowerPoint, ensuring professional presentation.
• Assist in event planning and execution, ensuring all logistics are handled efficiently.
• Contribute to website updates and maintenance, ensuring accurate and current information.
• Assist in producing marketing collateral, ensuring all materials are professionally produced.
• Follow up on the implementation of marketing strategies and campaigns, tracking progress and results.