Admin Assistant/Director

at  Home Depot THD

TRAVEL REQUIREMENTS:

• No travel required.

PHYSICAL REQUIREMENTS:

• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.

MINIMUM QUALIFICATIONS:

• Must be eighteen years of age or older.
• Must be legally permitted to work in the United States.
• Provides primary support to a specific supervisor and/or department.
• Typically has frequent contacts outside the workgroup.
• Typically assignments follow existing routines or instructions.
• Typically considers among a few options and past practice when solving problems
• Typically, guidance is always available and prior permission is required before changing work methods.

PREFERRED QUALIFICATIONS:

• Excel skills: Creates and edits contents of basic documents. Uses formulas, filters, multiple workbook tabs, etc.
• Word skills: Creates and edits documents and templates. Uses advanced formatting (page/section breaks, multiple columns per page, image formatting, creating headers/footers, etc.).
• PowerPoint skills: Creates and edits documents and templates. Uses advanced formatting (image formatting, editing master templates, manipulating smart art, slide transitions, etc.). Can install macros.
• Outlook skills: Creates, sets up, and manages email accounts. Manages advanced calendar features (e.g., setting up permissions, connecting meetings to OneNote). Develops macros to automate repetitive tasks.
• OneNote skills: Creates, manages, edits, and shares documents and templates. Can use some advanced formatting with minimal assistance.
• Visio skills: Creates and edits documents and templates. Can use some advanced formatting with minimal assistance.

MINIMUM EDUCATION:

• The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.

POSITION PURPOSE:

The Administrative Assistant (Director Level) will provide administrative support to the Director and the Director’s team. They will perform a broad range of administrative duties to support the daily business operation including planning and scheduling meetings, managing customer inquiries, reviewing documents, and planning events. This role requires the ability to take initiative, analyze many factors and use judgment to make informed decisions. They must be able to manage access to confidential business, associate, and candidate information. This role requires excellent communication with all levels of staff whether in person, via email, or over telephone.

KEY RESPONSIBILITIES:

• 30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
• 30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor’s/department’s calendar.
• 25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director’ s email and voicemail correspondence to maintain adequate and timely communication;
• 15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review.