ADMIN ASSISTANT FIRE CHIEF

at  City of Markham

Job Description
This position provides administrative support to the Fire Chief and other departmental staff. This
position also provides administrative support for grants, accounts receivable/payable, public
education/and relations activities, and additional fire department-specific activities. Other
duties include compilation and analysis of data for annual reports, emergency medical service
transport billing, coordination of public information requests, maintaining budgets, performing
more complex administration, coordinating special projects, dealing with critical and
time-sensitive situations, and other related duties.

Job Responsibilities

• Receives and screens visitors and telephone calls.
• Performs various administrative support duties including screening incoming calls; taking and

transmitting messages; maintaining calendars, making photocopies; performing data entry; faxing
documents, requisitioning supplies, monitoring, and restocking office supplies and materials,

following up on order deliveries, word processing; and or other related activities.

• Responsible for day-to-day operations of the department including setting up and, maintaining

various file systems.

• Maintains applicable departmental databases and information.
• Reviews and submits payroll information to the Finance Department.
• Coordinates and prepares for meetings and or special events, which includes preparing meeting

agendas, disseminating meeting minutes, ordering meals, receiving attendance confirmation, and or
performing other related activities.

Qualifications & Skills

• Associate degree in a related field.
• Experience managing budgets and expenses.
• Working knowledge of modern office practices, procedures, and equipment including a

computer.

• Ability to maintain confidentiality of politically sensitive material and

information.

• Ability to establish and maintain an effective, harmonious, cooperative, and productive

relationship with the public, management, and other City employees.

• Ability to maintain filing system, contact database and inventory.
• Ability to express ideas clearly and concisely, both verbally and in writing.
• Minimum associate degree
• At least 2-5 years of general office support experience

• Receives and screens visitors and telephone calls.
• Performs various administrative support duties including screening incoming calls; taking an