Admin Assistant for Maintenance Department (Full Time) Westminster Palms

at  Westminster Communities of Florida

ESSENTIAL JOB FUNCTIONS:

Comply with all applicable rules, standards and guidelines related to employment with Westminster Services and its communities.
1. Perform office and administration duties for the department, including entering work orders into the maintenance tracking software.
2. Receive maintenance request via the phone and enter the request into the maintenance tracking software for proper tracking and scheduling.
3. Produce daily, weekly and monthly maintenance reports for review by the department.
4. Assist the department with processing invoices/receipts according to proper account coding system.
5. Assist the department with keeping track of the contractor’s insurance information and W9.
6. Assist the department’s secretary with additional duties.

EDUCATION AND/OR EXPERIENCE:

High School diploma or general equivalency degree (GED), 1-year experience and/or training or equivalent combination of education and experience.
Computer literate and MS-Office Suite experience including spreadsheets. Ability to learn and maintain the maintenance software platform.
EOE, DFWP, “We honor those who serve.”

EXPERIENCE

Required

• 1 year(s): 1-year experience and/or training or equivalent combination of education and experience

Preferred

• 1 year(s): Computer literate and MS-Office Suite experience including spreadsheets.

Please refer the Job description for details