Admin Assistant - Senior- Orthopaedic Specialists-UPMC

at  UPMC

UPMC Community Medicine Incorporated is hiring a full-time Administrative Assistant Senior to support Orthopaedic Specialists-UPMC located at 9104 Babcock Blvd Medical T building 5th floor Pittsburgh PA 15237. This position will work Monday through Friday 8am to 4:30pm. Travel required every Monday to the Washington, PA office and once a month to the South Side office.
This role will work directly with Dr. Mark Baratz. Check out patients in clinic, Schedule appointments, answering phones, obtain surgery and radiology insurance authorizations. Managing templates and keeping monthly calendar for Dr. Baratz team.
This role will be positioned at the South hills office when not scheduled to be in clinic

PURPOSE:

Under general direction, provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

RESPONSIBILITIES:

• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events).
• Plans conferences for department and department head.
• Under general direction, provides varied administrative support to a department or group of professionals.
• May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor’s calendar (i.e., proactively schedules meetings on supervisor’s behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements.
• Develops reports for executive or department. Analyzes complex information requests and determines complex trends.
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• High school diploma or equivalent.
• 5 years experience in an increasingly responsible administrative support role.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data.
• Ability to use discretion and independent judgment.Licensure, Certifications, and Clearances:
• Act 34
  UPMC is an Equal Opportunity Employer/Disability/Veteran
  UPMC has a Center for Engagement and Inclusions that is charged with executing leading-edge and next- generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resources Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Difference) Network, that support the implementation of our diversity strategy