ADMIN OFCR 3

at  University of California San Francisco

DEPARTMENT DESCRIPTION

UCSF’s Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

REQUIRED QUALIFICATIONS

• Thorough knowledge of common organization-specific and other computer application programs (i.e. Microsoft Office, including Outlook, Word, Excel and PowerPoint and familiarity with Adobe and DocuSign).
• Solid analytical/ problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Strong service orientation.
• Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbal and in writing.
• Bachelors degree in related area (or equivalent work experience) and three or more years of related experience or the equivalent combination of education and experience / training.

PREFERRED QUALIFICATIONS

• Familiar with the organization’s processes, protocols and procedures.
• Experience working in development/fundraising organizations

• Administrative Coordination:
• Manage, plan, and administer administrative operations within the VC/AVC unit.
• Coordinate the AVC’s activities at a high level.
• Act as a primary filter for information, correspondence, and requests.
• Delegate tasks and work with team leadership to ensure efficient workflow.
• Manage and track assigned projects through to completion.
• Communicate on behalf of the AVC and VC/AVC unit with internal and external stakeholders.
• Donor Relations and Fundraising Support:
• Develop and prepare reports for donors and funding.
• Update donor database with contact reports.
• Interface with gift administration and resolve issues.
• Respond to donor inquiries and ensure timely resolution.
• Financial and Staff Reporting:
• Gather, analyze, prepare, and summarize staff and financial reports.
• Process vendor purchase orders, invoices, and employee expense/travel reimbursements.
• Manage communications related to financial services and vendor projects.
• Communication and Liaison:
• Act as liaison between the VC/AVC unit and campus constituencies.
• Research and analyze issues to provide recommendations.
• Produce documents for internal and external audiences, adhering to UCSF brand identity standards.
• Meeting and Event Support:
• Manage the AVC’s calendar and support complex scheduling needs.
• Coordinate materials for meetings and engagements.
• Arrange and schedule travel for team business activities.
• Provide logistics support for meetings and events, ensuring all needs are met.
• Manage event logistics, including IT/AV requirements, catering, staffing, and other arrangements.
  The final salary and offer components are subject to additional approvals based on UC policy.
  Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
  To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html