Admin & Operations Executive

at  COOLQUIZ AIRCON ENGINEERING PTE LTD

Responsibilities :

• Organize appointments for customers
• Handle phone calls and correspondence (e-mail, letters, packages etc.)
• Preparation of quotations, invoices, apply work site permits (when applicable)
• Reach out to vendors for quotation and order placement
• Supervise administrative staff and divide responsibilities to ensure performance
• Overseeing all administrative and operational duties
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Create and update records and databases with personnel, financial and otherdata
• Submit timely reports and prepare presentations/proposals as assigned
• Track stocks of office supplies and place orders when necessary
• Filing of documents
• Any ad hoc duties as assigned by the Manager / Director

Requirements :

• Initiative, willingness to learn, self-discipline and able to work independently
• Organized, meticulous and observant to details, especially to numbers when dealing with invoice and payment matters
• Good telephone etiquette, execellent oral and written communication skills
• Proven experience as an office administrator or relevant role
• Solid knowledge of office management procedures
• Good with Microsoft Office, Word and Excel
• Minimum with 2 years working experience
• Start work immediate or within short notice
• Small office environment

- CANDIDATES WITH EXPERIENCE IN AIRCOND COMPANY WILL BE AN ADDED ADVANTAGE

• 5.5 days work week with a lternate Saturday

• Organize appointments for customers
• Handle phone calls and correspondence (e-mail, letters, packages etc.)
• Preparation of quotations, invoices, apply work site permits (when applicable)
• Reach out to vendors for quotation and order placement
• Supervise administrative staff and divide responsibilities to ensure performance
• Overseeing all administrative and operational duties
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Create and update records and databases with personnel, financial and otherdata
• Submit timely reports and prepare presentations/proposals as assigned
• Track stocks of office supplies and place orders when necessary
• Filing of documents
• Any ad hoc duties as assigned by the Manager / Directo