Admin Receptionist

at  Ocean Kids Academy

The Role
We are seeking a dedicated and professional Admin Receptionist to join our dynamic team in Dubai, UAE. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support. This role is crucial in maintaining the smooth operation of our office and ensuring a positive experience for everyone who interacts with our organization. If you are an enthusiastic individual with strong organizational skills and a passion for delivering outstanding service, we want to hear from you. Responsibilities: - Greet and welcome visitors in a friendly and professional manner, ensuring a positive first impression. - Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate departments. - Schedule and coordinate appointments, meetings, and conference room bookings for staff and management. - Maintain a clean and organized reception area, ensuring all materials are stocked and presentable. - Assist with administrative tasks such as data entry, filing, and managing office supplies. - Support the HR team with onboarding processes, including preparing welcome materials and assisting new hires. - Handle travel arrangements and itineraries for staff as needed, ensuring all logistics are in place. - Prepare and distribute internal communications, memos, and reports as directed by management. - Collaborate with team members to ensure efficient office operations and contribute to a positive workplace culture. - Respond to inquiries and provide information about company services, policies, and procedures.

Requirements

• Proven experience as a receptionist or in a similar administrative role, preferably in a corporate environment. - Excellent verbal and written communication skills in English - Strong organizational skills with the ability to multitask and prioritize effectively. - Proficient in using office software such as MS Office Suite (Word, Excel, PowerPoint) and other relevant tools. - A friendly and approachable demeanor with a customer-centric attitude. - Ability to maintain confidentiality and handle sensitive information with discretion. - Strong attention to detail and problem-solving skills to handle unexpected situations. - Flexibility to adapt to changing priorities and work in a fast-paced environment. - Bachelor Degree Holder - Experience in a multicultural environment is advantageous, given the diverse nature of our clientele.

About the company
Ocean Kids in Dubai provides an engaging environment for everyone from young children to elderly folks to enjoy and express themselves through several activities such as dance, music, art, yoga, karate etc. We have been in this field since 1989 and are well known on an international level since our inception nearly 24 years ago. And since August 2011, when Ocean kids first plunged our roots in the land of date palms, we have enjoyed continued success and growth in the Arab World. With a high degree of professionalism and hard work, the staff at our institute is passionate about helping all our students to develop their talents and learn new skills every day. Ocean kids provide training to anybody and everybody who discovers the artist in him, irrespective of age and backgrounds. The institute is blessed with a cadre of well qualified, experienced faculty dedicated to facilitate creative learning and growth. Established in the easily accessible city of Karama - Dubai, the institute has well-furnished spacious studios with wood sprung floors and mirrors adding to its extravagance. Now even growing tremendously, Ocean Kids has opened a lot more opportunities as it has a venture its way to Al Nahda Dubai, keeping that conducive ambience for learning. Ocean Kids experience is a truly remarkable one that has transformed the lives of more than 5000 students across UAE. Ocean Kids preparing the students for Trinity London Exam that helps them gain more credits especially for their admission abroad. If you have it in you, all you need is a little brushing up and you wouldn’t find a better place for the same

Please refer the Job description for details