Admin Secretary

at  ICE Middle East Consultancy

The Role
We are seeking a highly organized and proactive Admin Secretary to join our dynamic team in the oil and gas and engineering industry in Abu Dhabi. The successful candidate will play a crucial role in supporting the administrative functions of our organization, ensuring smooth operations and effective communication across departments. This position is ideal for someone who thrives in a fast-paced environment and possesses excellent multitasking and communication skills. Responsibilities: - Manage and coordinate the daily administrative functions of the office, including scheduling meetings, maintaining calendars, and organizing travel arrangements. - Prepare and distribute internal and external communications, including memos, reports, and presentations, ensuring clarity and professionalism. - Assist in the preparation of documents and reports related to oil and gas operations, ensuring compliance with industry standards and regulations. - Maintain an organized filing system and ensure that all confidential documents are securely stored. - Serve as the first point of contact for visitors and clients, providing a warm and professional reception. - Support the management team with various administrative tasks, including data entry, record keeping, and project tracking. - Coordinate office logistics, including supply inventory, equipment maintenance, and vendor management. - Facilitate communication between departments and ensure that all administrative tasks are completed efficiently and on time. - Contribute to team meetings by providing updates on administrative tasks and suggesting improvements to processes. - Assist in organizing company events, training sessions, and meetings, ensuring all logistical details are handled effectively.

Requirements

• Proven experience as an administrative secretary or in a similar administrative role, preferably in the oil and gas industry. - Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. - Excellent written and verbal communication skills in English; proficiency in Arabic is a plus. - Ability to multitask and prioritize tasks in a fast-paced environment while maintaining attention to detail. - Demonstrated organizational skills with a proactive approach to problem-solving. - Strong interpersonal skills and the ability to work collaboratively within a team and with external stakeholders. - High level of discretion and confidentiality when handling sensitive information. - A relevant degree or certification in administration or a related field is an advantage. - Familiarity with the oil and gas industry and its operations will be considered a strong asset.

About the company
ICE was established in 2001 in Cairo, Egypt by a team of senior managers and engineers with 20 to 30 years of experience from Shell, Stone & Webster (Canada), Bantrel (Canada), Shell (Netherlands) and ADNOC (UAE). ICE team has been working together for 22 years, we understand, and practice multi-discipline works. ICE provides engineering, project management, asset integrity, cathodic protection, management services to the oil & gas , Petrochemicals, export and import terminals , Energy and other Industrial Sectors

Please refer the Job description for details