Admin Support Worker - Preparing For Life Project, Clarecare

at  Clarecare

Clarecare is a professional accredited social enterprise with charitable status, providing a range of person-centred services for over 55 years to individuals and families in Co. Clare. Current services include Family Support, Older Person Services and Bushypark Residential Addiction Treatment Centre. Clarecare’s headquarters are based in Ennis with local offices in Bushypark, Shannon, Kilrush, Killaloe and Ennistymon.
Further information is available on www.clarecare.ie www.bushypark.ie
Our Vision: is to be the trusted quality care provider within our communities by supporting individuals and families to reach their full potential.
Our Mission: is to provide person-centred services to individuals and families within our communities.
Our Core Values: Collaborate Accountability Respect Empathy Trust

ESSENTIAL REQUIREMENTS/QUALIFICATIONS FOR THE POSITION

Minimum of 2 years current general administration experience gained in a busy work environment with well-developed typing skills.
Proficiency in Microsoft Office (Work, Excel, Outlook, PowerPoint, Forms). Experience of using Canva or other graphic design suites or One Touch IT system/app would be a distinct advantage.
Have obtained such a standard of education as to enable them discharge the duties of the post satisfactorily.
Experienced in accurate report formatting and taking minutes of meetings with a keen eye for detail and ability to follow-through and see the broader picture.
A fast learner with the ability to work in teams and have high level problem solving skills.
Excellent interpersonal & communication skills (verbal and written) together with high level organisational skills and the ability to prioritise important projects.
High attention to detail and a keen interest in accuracy of your work.
Self-motivated with a professional “can do” attitude .
The ability to stay calm under pressure and use your own initiative.
Capable of multi-tasking with high level time management skills and the ability to prioritise tasks and meet deadlines.
Ability to work on own initiative and as part of a team.
Ability to maintain the principles of confidentiality in all areas of work.
A positive ‘fit to work’ medical.
Positive Garda vetting disclosure via Clarecare.
Two positive written references, from your current and most recent employer.
Full clean driving licence with use of car, together with personal indemnity insurance to Clarecare.

GENERAL RESPONSIBILITIES

To adhere to Clarecare’s policies, procedures, protocols in relation to all work within Clarecare.
To fulfil obligations under Children First Act 2015 and all responsibilities under Children First National Guidance for the Protection and Welfare of Children (2017).
To store and maintain accurate, confidential records in accordance with the Family Support Services practice protocols and to comply with responsibilities under the Data Protection Acts 1988, 2003 & 2018 (GDPR).
To attend and participate in mandatory training/further training and continuous professional development and learning opportunities.
Maintain professional and personal boundaries and adhere at all times to Clarecare’s Guidelines & Code of Conduct for Staff and other policies/procedures.
To perform other duties appropriate to the position as may be assigned to you by the Family Support Services Manager or designate.

SPECIFIC RESPONSIBILITIES TO THE POST

To support the implementation of the Preparing for Life Programme (PFL) In Kilrush.
To provide administration support for the Preparing for Life Programme
To input and update internal and external data bases as required.
To complete and submit statistical information and reports in a timely manner as requested and to ensure the data management system is up to date, that accurate records are maintained, and statistical information can be accessed as required.
To support the set up and delivery of PFL individual and group work interventions with parents as required.
To promote the work of the Preparing for Life Programme in Kilrush.
To assist in coordinating communications about the PFL project activities.
To assist the Preparing for Life Home visiting Coordinator to continually improve the efficiency of service delivery
To plan and manage own workload and ensure deadlines are met.
To participate in team training and supervision as required.
To contribute to research, audit, review and evaluation of the Service as required.
To be flexible and adaptable in one’s approach to work with the Family Support Services Management team, clients and staff.