Administrateur(trice) immobilier - Comptabilité / Property Administrator -

at  CAN ASCJones Lang LaSalle Real Estate Services Inc Markets

JLL est à la recherche d’un(e) Administrateur(trice) immobilier relevant du Directeur principal, gestion immobilière, l’administrateur immobilier. Le titulaire de ce poste sera chargé de superviser la préparation de rapports financiers mensuels, trimestriels et annuels avec exactitude, dans les meilleurs délais et conformément aux exigences du client en matière de production de rapports. De plus, l’Administrateur(trice) participera également à l’élaboration des budgets et prévisions financières et sera aussi responsable de la préparation des dossiers de vérification de fin d’année pour les propriétés qui lui sont assignées.

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• Interactions orales et/ou écrites avec des locataires ou partenaires externes basés à l’extérieur du Québec (par exemple, fournisseurs de services, cabinets d’avocats, pairs, banquiers, firmes de courtage, firmes d’analyse de crédit, agences de crédits, clientèle non-francophone, etc.)
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  JLL is seeking a Property Administrator reporting to the Senior Director, Property Management, the Property Administrator. The incumbent will be responsible for overseeing the preparation of monthly, quarterly and annual financial reports accurately, in a timely manner and in accordance with the client’s reporting requirements. The Property Administrator will also participate in the development of budgets and financial forecasts and will also be responsible for the preparation of year-end audit files for the properties assigned to him/her.

The following is a non-exhaustive list of duties related to this position:

• Ensure accurate recording of lease accounting data in the Yardi accounting system and the financial accounting system in a timely manner
• Review and interpret leases, prepare lease summaries and related documents for transmission to the accounting department
• Assist in the preparation of annual operating budgets as well as produce final reports including monthly and quarterly variance analyses compared to the initial figures for each property
• Assist the property manager(s) in the development of the capital budget plan
• Produce the month-end (accruals) closing journal entries for each of the properties
• Perform the analysis of actual vs. budget variances for the preparation of monthly and quarterly reports to the client
• Calculate the management and supervision fees for the progress of construction projects and complete the documentation necessary for the issuance of the invoice
• Record depreciation expenses monthly
• Prepare on a monthly, quarterly, and annual basis, financial statements and reports to partners, as applicable
• Support the manager and the leasing team in analyzing and interpreting management reports as well as documentation related to arrears and leasing
• Compile and prepare various working papers for the purpose of year-end collection for tenants
• Support management and administrative staff by providing accounting expertise on expenditure management initiatives. Assist property managers by monitoring cost control projects on a monthly basis to ensure that commitments and budgets are not exceeded
• Reviews processes and recommends improvements to establish procedures and processes to increase efficiency and production.
• Establish and maintain quality relationships with operations and property management office staff as well as head office staff
• Implement and use performance indicators related to finance and property management activities. Report discrepancies as required.
• Perform any other related duties as may be assigned from time to time by the immediate supervisor