Administration and Accounts Officer (Clerk Grade Level 3)

at  Tregear Presbyterian Preschool

Accounts Management
· Manage and maintain the preschool’s financial database and physical records, working closely with the preschool bookkeeper to ensure that the company’s finances are current and up to date.
· Process invoices and payments to contractors and suppliers.
· Manage families’ and children’s preschool accounts ensuring that fee charges and payments are accurate and up to date.
· Provide support to Preschool Director in managing expenses, budget tracking, audit preparation and funding acquittals.
Human Resources and Payroll Support
· Support the Preschool Director with onboarding of new educators and staff.
· Prepare timesheets and work closely with the preschool payroll provider to process fortnightly pays and other payroll related matters.
· Maintain employees’ personal records, wages, annual and long service leave, and other documents, and ensuring staff documentation requirements are up to date.
· Arrange for staff trainings and make certain that staff mandatory trainings are completed.
General Administration
· First point of contact for general preschool enquiries, provide accurate and timely information and deliver excellent customer service.
· Build and maintain positive relationships with children, families, staff, and community partners.
· Perform administrative tasks such as answering and forwarding phone calls and emails, data entry, filing and archiving and maintenance schedules.
· Ensure all relevant organisation / business data or information is recorded, maintained, and secured.
· Manage enrolment database and maintain up-to-date records of children and families.
· Provide support to Preschool Director with compliance checks, tours and orientation schedules.
Job Type: Full-time
Pay: $57,000.00 – $65,000.00 per year

Application Question(s):

• How many years of MYOB experience do you have?
• How many years of Childcare CRM (Kidsoft, Qikkids etc.) experience do you have?

Experience:

• Microsoft Office: 1 year (Preferred)
• Administration: 1 year (Preferred)

Work Authorisation:

• Australia (Required)

Work Location: In perso

Please refer the Job description for details