Administration and Finance Coordinator

at  FAO

Job Posting: 02/Sep/2024
Closure Date: 23/Sep/2024, 4:59:00 PM
Organizational Unit: PMUSA - FAO Programme Management Unit for Saudi Arabia
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Saudi Arabia-Riyadh
Duration: 12 months
Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

MINIMUM REQUIREMENTS

• Advanced university degree in accountancy and financial management/Bachelor of Business Administration and /or other professional qualifications such CIMA, AAT, ACCA, CMA, Chartered Accountancy, etc in the above areas.
• Five years of relevant experience in project management, administration, financial and office management;
• Working knowledge of Arabic (level C) and limited knowledge of English (level B)
• National of the Kingdom of Saudi Arabia.

TECHNICAL/FUNCTIONAL SKILLS

• Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange, Oracle, GRMS, or any related software) etc.
• Good knowledge of financial and administration rules and regulations, accounting policies and practices
• Good knowledge of corporate financial systems, procurement procedures
• Good knowledge of the communication and documentation standards
• Experience in handling of web-based management systems.
• Good knowledge of the MS Office applications, Internet and office technology equipment.

• Support the effective delivery of administrative services in the areas of personnel, finance, procurement and general services;
• Support the effective management of the core administrative, human, financial and physical resources of FAO KSA;
• Ensuring that accurate and complete accounting, reporting and internal control systems function correctly, and all relevant records maintained
• Providing support in advising and guidance concerning the Financial and Administrative Rules and on the interpretation of financial regulations and procedures
• Preparing the processing of payments, accounts receivable, and other financial transactions.
• Participating in the development of accounting policies and providing to the Head of Administration recommendations for improvements to financial and internal control systems
• Based on existing guidelines of FAO and UN for the programme and projects staff, consultants, and subcontractors, establish local financial and administrative systems and procedures that is consistent with the government’s guidelines.
• Develop and implement a proper archiving system for all programme, administration and finance related files, reports and correspondence for easy access and future reference.
• Maintain an updated inventory of all supplies and equipment for the PMU, Projects and their Components, and prepare guidelines for the proper use and maintenance of office equipment and properties.
• Draft and process administrative and financial reports required by the PMU and Project management.
• Participate in budget preparation for the Programme and all Projects and assist with the budget revisions exercises for all.
• Prepare and process financial reports required by the Programme and Project management’.
• Support the business continuity management in FAO for the different offices in KSA.
• Support the monitoring of United Nations security measures
• Contribute to learning and capacity building initiatives