Administration Apprentice

at  Lincolnshire Partnership NHS Foundation Trust

A unique and exciting opportunity to join us, as an Administration Apprentice and learn all aspects of administration within an NHS environment.
Study towards a nationally recognised qualification, have on-going support, coaching and mentoring by an experienced professional, and you’ll earn whilst you learn!
Working within the Adult Community Division based in Lincoln, during the apprenticeship I will offer you the opportunity to explore administration within other services and teams to give an overall experience of administration and the important part it plays in supporting our clinical teams, operational services and ultimately patient care.
It will be a varied role, but the experience and transferrable skills you will receive will be exceptional and rewarding. Does this sound like a career path you would be interested in?
The apprenticeship will run for approximately 18 months, where you will have regular protected study time, management/peer supervision and further opportunity to develop yourself and your newly found skills. On successful completion of the apprenticeship programme, with all criteria being met, your career with the NHS can then commence, with a guaranteed Band 2 administration position, within any of the areas of Adult Community, which will allow you to continue your development.
Initially supporting the Divisional Lead Admin and Divisional management Team, with meeting preparation, including creating agenda’s and taking minutes, diary management, room bookings or venues, routine administration tasks such as photocopying, printing and filing, along with ad-hoc duties of ordering supplies using in-house systems, whereby full training will be provided.
Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do.
You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of ‘outstanding’ for well-led and ‘good’ overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We’re really proud of this!
We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.
Whether you’re taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has a range of rewarding health and social care careers in a county that’s friendly, fascinating, affordable and brimming with everything you need to live a happy life . Visit beinlincolnshire.com to find out more .
To work as a helpful and supportive colleague to other members of the team.
To undertake appropriate training (NVQ 2 in business related subject)
Undertake all aspects of administration and general housekeeping task including but not limited to the following:
Inputting and retrieving information from relevant electronic systems ensuring a high level of accuracy
Answering the telephone, addressing initial enquiries in a helpful, courteous manner and where necessary escalate to appropriate to colleague promptly.
Keeping up to date with own e-mails.
Support to meetings by arranging meetings, confirming room bookings, organising refreshments, setting up equipment and occasional note taking.
Production or updating of basic documents using a variety of Microsoft Office packages.
Filing both manually and electronically.
Maintaining the Team’s pages and sites on Microsoft SharePoint system.
To assist with carrying out regular progress chasing activities (reminders etc.) in particular for projects and compliance issue.
Undertaking mandatory training when required.
Working within the Trust policies/procedures.
Supporting the Trust’s vision to become paperless and encourage manager to the same

Please refer the Job description for details