Administration Assistant

at  Brainkind

SKILLS/EXPERIENCE REQUIRED:

• Previous experience of setting up and maintaining office systems
• Previous experience of using and setting up Databases
• Experience of supervising staff and delegating tasks
• Excellent IT skills using Microsoft Office, in particular Word, Excel and Outlook
• Excellent communication skills, both oral and written
• Excellent organisational skills and the ability to prioritise workload
• Excellent numerical skills
• Experience of working within an environment requiring confidentiality
• Previous experience of marketing
• Previous experience of recruiting staff

THE ROLE:

As an Administrator at Ty Aberdafen your main purpose is to assist in the running of the service in terms of operational, administrative and financial effectiveness, within the policies determined by Brainkind and within budgets, which will be prepared locally and agreed centrally.

MAIN TASKS AND RESPONSIBILITIES *(BUT NOT LIMITED TO)*

• Collate emails received on a daily basis, prioritise according to urgency/importance and action to ensure deadlines are met and completed in a timely manner.
• May have cash/cheque handling responsibility for service/unit/department and ensuring that all records/banking duties are accurate, carried out timely and processed for month end reporting.
• May be required to undertake purchase ledger responsibilities and all associated duties as required.
• Service/department/unit systematic filing (electronic and/or manual) of necessary paperwork in an appropriate and timely manner
• Assist in dealing with telephone calls as required, dealing with telephone enquiries in a professional manner, directing calls as appropriate and taking messages as necessary. This may include reception duties as required.
• May be required to undertake any other reasonable administrative duties, including deputising for others, that fall within the role and/or to support smooth running of Trust service/unit/department as directed by line manager.
• Communicate effectively with staff at all levels, ensuring the efficient collation and distribution of information
• May assist and support in the collection and submission of accurate data to Central Support Services/Functions within specified deadlines.
• May be required to support in the chasing debts in conjunction with Credit Controllers and/or central support service/functions