Administration Assistant

at  Kettering General Hospital NHS Foundation Trust

To provide administration support to the Facilities Department. Including maintenance of staff records , data bases and payroll software, action first line staff enquiries and external communication.
To provide a reception service and effective communication links, answering all enquiries in a professional manner, acting on, or managing communication as required.
Maintain departmental training records, identify outstanding training obligations and schedule appropriate courses.
Maintain departmental attendance records. Monitor sickness absence and scheduling sickness review meetings involving external stakeholders.
Management of departmental diary.
Arranging and administrating agendas for meetings, minute taking, writing letters from notes and general typing.
Maintain departmental annual leave records, providing accurate information to staff.
Ensure rosters are accurately entered onto Health Rostering software.
Liaise with external departments incl. Pay Roll and the Rostering Team in order to administrate pay, annual leave and address sickness/ pay queries.
Liaise with external organisations/companies to arrange equipment maintenance visits and enquiries including chasing their progress.
Administrate departmental audit data to ensure compliance with industry guidelines.
Manage departmental records and personnel files as required.
Maintaining Audit software, ensure all data is relevant and up to date.
Support new starter administrative staff to the facilities admin team.
Provide absence administration/payroll cover across all facilities services as necessary and assist with workload peaks within the Facilities department.
Kettering General Hospital NHS Foundation Trust is one of the largest employers in the area and we are on an exciting journey. Our mission is to provide safe, compassionate, and clinically excellent patient care, by being an outstanding employer for our people. We have entered into a Group Model with neighbouring Northampton General Hospital and have become University Hospitals of Northamptonshire.

OUR EXCELLENCE VALUES:

Compassion
Respect
Integrity
Courageous
Accountable
For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the Shortlisting Criteria section of the document

Please refer the Job description for details