Administration Assistant

at  Peel L P Group Management Ltd

ESSENTIAL SKILLS/ EXPERIENCE/ QUALIFICATIONS REQUIRED

• Previous experience in an administrative role, preferably in a finance or accounting environment.
• Basic understanding of accounting principles and practices, with experience in accounts payable and receivable.
• Proficiency in MS Office Suite, particularly Excel, and experience with accounting software (e.g., Xero, QuickBooks).
• Strong organisational skills and attention to detail, with the ability to multitask and prioritise tasks effectively.
• Excellent communication and interpersonal skills, with the ability to work collaboratively in a team environment.
• High level of integrity and discretion when handling sensitive financial information.
• Proactive and self-motivated, with a willingness to learn and adapt to new tasks and challenges.
• Passion for renewable energy and sustainability initiatives is a plus.

DESIRED SKILLS/ EXPERIENCE PREFERRED

• Proficiency in IT systems and applications, demonstrating advanced literacy in various software platforms.
• Exceptional communication and presentation abilities.
• Exemplary organisational skills, capable of orchestrating tasks, schedules, and resources efficiently.
• Excellent problem-solving skills, proficient at identifying challenges and implementing effective solutions.
• Meticulous attention to detail, dedicated to upholding and improving high-quality standards across all business documents and outputs.

PURPOSE OF THE ROLE

• As Administration Assistant, you will be supporting the internal operations management function that is critical to the business. The primary function of the department includes accounts, marketing, general business administration support functions.
• Assist with day-to-day administrative tasks, including managing phone calls, scheduling appointments, and organising meetings and events.
• Assist with general office duties, such as filing documents, ordering supplies, and maintaining office equipment.
• Assist with ensuring our GDPR, Health & Safety (H&S) and Human Resources (HR) policies and processes are up-to-date and are being followed.
• Respond to inquiries from clients, vendors, and other stakeholders in a professional and timely manner.
• Collaborate with other team members to ensure compliance with company policies, procedures, and accounting standards.
• Provide support to the Operations Manager by processing accounts payable and receivable transactions accurately and in a timely manner.
• Assist in preparing financial reports, invoices, and statements for internal and external stakeholders.
• Follow up with debtors regarding overdue invoices.
• Personally contribute to the business plan with a minimum billable hours utilisation efficiency of 20%.

DUTIES OF THE ROLE:

• Creating and maintaining filing systems - physical and online.
• Procure IT equipment where required.
• Scheduling and attending meetings, creating agendas and taking minutes, following up on outstanding actions, in conjunction with Marketing and Admin Manager
• Keeping diaries and arranging meetings and appointments for the 3 company directors, in conjunction with Marketing and Admin Manager
• Organising travel and accommodation for all Ener-Vate staff, in conjunction with Marketing and Admin Manager
• Order stationery, branded clothing, PPE and office supplies when required, in conjunction with Marketing and Admin Manager
• Keep tracker of national industry events, ensuring we have the right staff at the relevant events, budget dependant.
• Assist in coordinating and manage all Ener-Vate events (internal and external)
• Support the Operations Manager with business processes.
• Assist the Operations Manager and Accounts Manager chasing debtors and preparing/tracking invoices and purchase orders

ESG RESPONSIBILITIES

• To support the Operations Manager and Peel L&P in responding effectively to the risks and opportunities presented by climate change and meeting our internal ESG Concrete Goal:
  o Report progress on sustainability and ESG at Board meetings
  o Demonstrate a positive contribution towards Peel L&P’s 7 ESG Indicators

o Apply the Development Director Toolkit to all projects

• Work closely with the Sustainability Team to ensure the following studies are undertaken for projects at the earliest opportunity:

o biodiversity net gain assessment
o natural capital net gain assessment
o carbon appraisals

o Social Value Framework

• Assist in embedding sustainability and ESG considerations into processes and projects, and highlight innovative ways of doing so
• Be carbon literate and have the necessary skills to embed sustainability considerations into your role

One of the leading infrastructure, transport and real estate investors in the UK, with collective investments owned and under the management of more than £5 billion.
Established by our Chairman John Whittaker over 40 years ago, The Peel Group has grown through an ethos of recycling capital and long-term investment, gaining a reputation for visionary regeneration projects, primarily in the North of England.
The Group is family-owned and our principal investments encompass land and property, transport and logistics, energy, retail and leisure.
Telephone: 0161 629 8200
Venus Building, 1 Old Park Lane, TraffordCity, Manchester M41 7HA