Administration Assistant – Private Capital

at  Browns Recruitment Consultancy Ltd

ADMINISTRATION ASSISTANT – PRIVATE CAPITAL

Vacancy details
Our Private Capital team has a brand-new opportunity for an Administration Assistant to provide proactive and professional support to senior fee earners within the team.
We offer an excellent benefits package that includes company pension scheme, 26 days holiday plus bank holidays, additional Christmas annual leave, life assurance and some flexibility with start and finish times.
We welcome your application whether you’re a highly experienced legal administrator or an administrator with an interest in the legal sector or are wishing to start your career in administration.
Role: Administration Assistant
Location: Bristol
Hours: Full time
Term: Permanent

WHO WE ARE

You’ll be joining a national law firm that enjoys a strong reputation, made possible by our exceptional people – each chosen for their industry knowledge and passion for their field. We want to help you to reach your full potential, love the work you do and deliver the best results for your clients. It’s our goal to make you feel great about working with us, and we work hard to cultivate a culture that makes it easy for you to stay with us for many years.

Your regular duties will include:

• Being the first point of contact for clients and intermediaries including taking messages, assisting with routine queries, arranging meetings etc. and gathering any background needed and ID documents ahead of the meetings.
• Diary and event management for the fee earners.
• Managing the inboxes and post of the fee earners.
• Liaising with our billing team on the issue of invoices and ensuring they are despatched to clients promptly.
• Document production, including some audio typing, including preparation of client appointment letters, engrossed Wills and Trust documents, probate bundles, finalising or amending draft documents and production of some standard documents with guidance from your fee earners.
• Opening, closing files and archiving documents.
• Prompt naming and saving of scanned post into the files and obtaining original documents a from our remote postal hub.
• Scanning documents correspondence (including outgoing post) into our document management system.
• Keeping filing and e-filing up to date and accessible.
• Arranging payments in and out to clients, beneficiaries and third parties, and transfers between accounts.
• Carrying out routine searches for ID and bankruptcy checks and land registry titles.

You will also be involved in other administrative activities both for your fee earners and others as required, including helping other administrators and secretaries during busy periods, and to cover absences from work.
It is an integral part of this role that you comply with information security and all firm policies and procedures.

• Being the first point of contact for clients and intermediaries including taking messages, assisting with routine queries, arranging meetings etc. and gathering any background needed and ID documents ahead of the meetings.
• Diary and event management for the fee earners.
• Managing the inboxes and post of the fee earners.
• Liaising with our billing team on the issue of invoices and ensuring they are despatched to clients promptly.
• Document production, including some audio typing, including preparation of client appointment letters, engrossed Wills and Trust documents, probate bundles, finalising or amending draft documents and production of some standard documents with guidance from your fee earners.
• Opening, closing files and archiving documents.
• Prompt naming and saving of scanned post into the files and obtaining original documents a from our remote postal hub.
• Scanning documents correspondence (including outgoing post) into our document management system.
• Keeping filing and e-filing up to date and accessible.
• Arranging payments in and out to clients, beneficiaries and third parties, and transfers between accounts.
• Carrying out routine searches for ID and bankruptcy checks and land registry titles