Administration Assistant

at  Save the Children

INNOVATING AND ADAPTING (SKILLED)

• Suggests creative improvements and better ways of working.
• Seeks out and applies successful ideas from others to overcome challenges.
• Shifts tasks, roles and priorities to perform effectively under changing or unclear conditions.
• Applies lessons learned to enhance future ways of working.

APPLYING TECHNICAL & PROFESSIONAL EXPERTISE (SKILLED)

• Delivers work that reflects a good knowledge and application of technical and professional standards.
• Keeps up to date with trends in their work area.
• Maintains ethical and professional behaviour in accordance with relevant codes of conducts.

WORKING EFFECTIVELY WITH OTHERS (SKILLED)

• Actively listens to new and different perspectives and experiences of those they work with
• Proactively supports team members and trusts their capabilities.
• Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups.
• Clarifies their role and responsibilities within the team to maximize impact.

COMMUNICATING WITH IMPACT (SKILLED)

• Actively listens and seeks to understand before being understood.
• Ensures communications are concise and well-structured.
• Shares appropriate relevant and timely information with others.
• Prepares effectively for meetings.

ADMINISTRATIVE & GENERAL SKILLS

• Level of Education – HND/B.Sc. in social sciences/relevant field of studies.
• Minimum of one-year relevant work experience.
• Must have NYSC discharge certificate/exemption certificate.
• Excellent planning and organisational skills, with proven administrative skills.
• Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure.
• Ability to manage time and diary.
• Ability to manage vendors.
• Excellent interpersonal and communication skills; written and verbal communication; fluent in English.
• Understand the local language is a plus.
• Strong teamwork, with the ability to support colleagues and request support as and when required.
• Commitment to Save the Children mission, vision and values.
• Computer literate and knowledge of Word, Excel and Outlook.

SCOPE OF ROLE:

Reports to: Admin Officer
Staff directly reporting to this post: Janitors.

OTHER RESPONSIBILITIES:

The role holder may be assigned with other responsibilities as the need arises which would include but are not limited to the following:

• Support other functional areas of Admin in-country office and field offices.
• Assist in data gathering and Analysis.
• Providing cover when other administrative staff are absent, on leave or as a result of an increased level of Country Office activities.
• Any other duties assigned by the line manager.

ADDITIONAL JOB RESPONSIBILITIES

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

The role holder will oversee the daily operations of janitorial staff, ensuring that cleanliness and standards are met and maintained.

• Supervise and coordinate the janitors, assigning tasks and monitor performance.
• Conduct regular inspections to ensure high cleaning standards and address any issues that may arise.
• Create and manage schedules, ensure adequate coverage and timely completion of assigned tasks.
• Provide guidance, training, and support to new and existing Janitors.
• Raise requisition of supplies needed for cleaning and maintain proper inventory.
• Ensure adherence to safety protocols, regulations, as contained in SCI policies