Administration Assistant

at  Stantec

ABOUT THE ROLE

We are currently seeking an energetic Administration Assistant to join our Stantec office in Canberra . This opportunity will see you supporting our Community Development business unit, with the focus on office administration.
If you like meeting and supporting people, being challenged with a varied and everchanging workload, have a can-do attitude and enjoy being part of a small team at the central hub of the office culture, we’d like to hear from you!
This role will suit someone who enjoys working in a professional engineering consultancy and wishes to work 2-3 days a week with flexible hours.

DAY TO DAY TASKS WOULD INVOLVE:

• Provide administrative support and undertake general reception duties.
• Manage telephone, mail, email correspondence and calendars.
• Day to day office administration including but not limited to accounts payable approval and processing, electronic vendor maintenance and client management.
• Organising local office social and work events.
• Assist with Travel arrangements.
• Assistance in cleaning and tidying the office, kitchen and reception.
• Manage in house calendars and meeting rooms.
• Coordinate use, servicing and management of fleet cars.
• Maintaining office and building facilities.
• Package and dispatch all outgoing mail and parcels.
• Assist with new starter inductions
• Archiving of documentation in line with the Stantec Quality System
• Other ad hoc office duties as directed by the Office Manager

TO BE SUCCESSFUL FOR THIS ROLE YOU’LL NEED:

• Professional presentation and communication skills (written and verbal).
• Demonstrated experience within a Reception or Office administration or technical administration role.
• Minimum 3 years experience in an administration role.
• Team player, willing to learn and enjoys working with people.
• Highly organized with excellent time management and prioritizing skills.
• Be able to effectively use Microsoft Suite applications (MS Word, MS Excel, Outlook)