Administration Executive

at  AlFuttaim

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

MINIMUM EXPERIENCE:

• 5 years’ experience in an administrative role in a large organisation.

MINIMUM QUALIFICATIONS AND KNOWLEDGE:

• Bachelor’s degree in in any related discipline – Commerce, Business Administration, etc.
• Knowledge of UAE Labour Law and regulations.
• Working knowledge of SAP / Oracle HRMS is required.
• Excellent excel skills.

OVERVIEW OF THE ROLE:

The Administration Executive is responsible for providing comprehensive administrative support to the HR team and ensuring efficient office operations within AFC. This role involves managing HR records, responding to employee queries, overseeing administrative tasks, and supporting various operational activities related to IT assets, stationary, biometric records, and financial administration.

WHAT YOU WILL DO:

• Maintain accurate Admin records, address employee queries, and assist with Workmen Compensation Claims.
• Manage biometric time records, inventory, and procurement of IT assets, stationery, and pantry items.
• Prepare purchase orders, validate vendor invoices, and ensure payment accuracy.
• Ensure adherence to safety, quality, and environmental procedures, and support related initiatives.
• Coordinate with camp supervisors, inspect camps, verify invoices, and ensure satisfactory completion of contracted jobs.
• Prepare monthly visit and cost comparison reports, update employee lists, and track Employee Relations cases.
• Follow up with accounts for timely payments and maintain records of associate complaints and actions.