Administration Manager Europe (m/f/d)

at  The Nature Conservancy

WHO WE ARE

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.
One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and you’ll stay for the people.”

MINIMUM QUALIFICATIONS

• Bachelor’s degree and 3 years related experience or equivalent combination.
• Fluency in English and German. Knowledge of French and/or other European languages is advantageous.
• Experience coordinating projects.
• Experience developing and administering departmental budget or equivalent;
• Experience managing multiple central administrative processes; and
• Experience working across departments.

DESIRED QUALIFICATIONS

• Multi-cultural or cross-cultural experiences are appreciated.
• Ability to manage and implement complex processes.
• Ability to work in partnership with others in a collaborative role.
• Advanced knowledge in current and evolving technology related to field of experience
• Knowledge of current and evolving trends in the specific field, preferably in a non-profit environment.
• Experience working with government awards.
• Strong organization, planning, and problem-solving skills.
• Successful experience implementing strategic program goals

THE SUCCESSFUL APPLICANT MUST MEET THE REQUIREMENTS OF THE NATURE CONSERVANCY’S BACKGROUND SCREENING PROCESS.

An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.
Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request

• Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems;
• Ensure programmatic commitments, Conservancy policies and procedures, and legal requirements are met and managed for compliance. Decisions may bind the organization financially or legally.
• Manage and implement multiple projects, including setting deadlines and ensuring accountability.
• Responsible for operational compliance, to TNC policies and procedures and local laws and statutory obligations across the region.
• Oversee activities related to in-country legal, labor, and financial compliance.
• Responsible for office/facilities management and coordination of BU office management tasks and compiling reports to share with the Director of Finance and Operations.
• Organize and support organizing meetings, events and retreats.
• Responsible for maintenance of regional central filling systems.
• Point person for new office opening in new geographies and setting up new offices.
• Serve as the coordinator of Ops Admin calls and operation calls.
• Coordinator of public holiday announcements in the region.
• Ensure contracted vendors have required insurance coverage and appropriate documentation. Manages the resolution of disputes with service contractors.
• Maintain confidentiality of frequently sensitive and emotionally charged information.
• Responsible for general oversight of inventory /asset management; updating the assets and inventory register in the region
• support day-to-day financial activities such as purchasing, processing invoices, negotiating, and contracting with vendors.
• Travel occasionally, working long and flexible hours as needed.
• May supervise one or more administrative or professional staff
• Complete other duties as assigned by the DFO.