Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today!
What you will be doing
Administration Manager - South Normanton and Nottingham SC’s
1 year maternity cover - fixed term
Salary: Competitive
Hours: 40hrs per week - 0830 - 1700
Job Purpose:
As part of the Site Management Team, you will work closely with the Nottingham Service Centre operations team to support our suppliers and Customers, this role provides managing your own team whilst at the same time undertaking varied tasks provided as part of your development by the Service Centre Manager.
Working within the wholesale division, you will be responsible analysing, processing and actioning real time performance data, ensuring Good Distribution Practice (GDP) compliance, providing annualized hours follow-up, and driving Health and Safety adherence, this role supports improvements in site standards through the development of new processes & efficiencies. This role is extremely varied, with no two days the same.
All staff are expected to understand the principles of Good Distribution Practice of Medicinal Products for Human Use (2013/C 68/01) which is reflected in our SOP – REF Chapter 1 AHDL GDP 1.1. It will be a requirement for all staff to be trained in this SOP and have an annual refresher. All other GDP training will be job specific and as per your personal training matrix.
Key Accountabilities
 Implementing standards and robust process’ for the Service Centre in accordance GDP compliance, Health and Safety, Annualised hours and existing linked Boots contracts
 Analytical reporting of the Service centre People KPI’s and all financials in a timely manner.
 Manage the performance and activities of Team Members through the use of objectives, KPI’s, briefings, absence management, with a primary focus on cost control, training, coaching and Team Member Wellbeing to promote a culture of continuous improvement
 To actively endorse, promote and manage our IIP culture and status though but not exclusively annual Performance Reviews, regular 121’s, training and if applicable succession planning
 To monitor and report to the Service Centre Manager weekly on colleague and agency FTE to aid control of site targets.
 Analyse expenditure of labour, discretionary and non-discretionary spend. Reporting all spend that falls outside an agreed target.
 In conjunction with the Management Team prepare annual labour, discretionary and non-discretionary budget submission.
 Analyse and report on approved annual budget in comparison to budget submission.
 Have an understanding of the sites run rate and proactively report un-budgeted spend.
 In conjunction with senior management, prepare and submit relevant data pertaining to the sites people performance, absence and disciplinary.
 Prepare and maintain audit sheets and maintenance records for site critical equipment to ensure site EUGDP compliance.
 To ensure all contractors are fully compliant and able to work on site, ensuring site inductions are carried out.
Explanation of Competencies
Leadership Leads a small team with similar team objectives and roles
Customer Focus Builds a comfortable customer focused environment to provide service
Developing Self and Others Manages and supports the development of a small team and similar team objectives and roles
Managing Change Supports change and actively develops ideas to improve ways of working for the team
Decision Making Analyses data from a variety of different sources and makes decisions
Communication and Influencing Communicates and influences in an open and effective manner using the appropriate structure and methods
Planning and Organising Plans and organises time, tasks and resources for a team

Knowledge, Skills and Experience Required:

• Experience of managing Team Members as direct reports
• Numeracy skills
• Communication skills
• Conversant with Microsoft office
• Ability to adapt to changing environment
• Knowledge of mainframe computer systems

Key Dimensions:

• Direct Reports
• Departmental costs
• Departmental KPI’s

Key Working Relationships:

• Site Management Team and colleagues
• Regional personnel
• External customers
• External Suppliers

Level of Decision Making:

• Make recommendations for the improvement of processes and procedures
• Support the implementation of corporate processes and procedures in a consistent manner in line with company requirements
• Make recommendations for improvements in area of responsibility
• Working with management colleagues to develop a culture of continuous improvement across the service centre and making recommendations to Site Management Team

Additional Information:

• All Management roles within the Service Centre will need to be “on call” for emergency situations
• All Management roles within the Service Centre will need to participate in a weekend working if required

alliancehealth

What your background should look like
As Part of Cencora, Alliance Healthcare is a leading pharmaceutical wholesaler distributor in the UK. Supplying medical and healthcare products, serving over 17,000 pharmacies, hospitals and dispensing doctors throughout the UK. Founded as UniChem in 1938, we have a vast amount of history and experience in this sector.
At Alliance Healthcare UK, our vision is to create a diverse and inclusive culture where we value all team members, enabling greater collaboration and innovation and inspiring us to help people across the UK lead healthier and happier lives.
Find out more information about us at:
https://www.alliance-healthcare.co.uk/
What Cencora offers
All team members globally are provided with basic life insurance, personal accident insurance, business travel accident insurance, and EAP resources at no cost. Additional country-specific benefits such as healthcare, sick leave, death and disability, retirement, as well as perks and allowances may be provided. Details of programs vary by location.
Schedule
Full time
Affiliated Companies
Affiliated Companies: Alliance Healthcare Management Services Limited
Equal Employment Opportunity
Cencora is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, age, disability, veteran status or membership in any other class protected by federal, state or local law.
The company’s continued success depends on the full and effective utilization of qualified individuals. Therefore, harassment is prohibited and all matters related to recruiting, training, compensation, benefits, promotions and transfers comply with equal opportunity principles and are non-discriminatory.
Cencora is committed to providing reasonable accommodations to individuals with disabilities during the employment process which are consistent with legal requirements. If you wish to request an accommodation while seeking employment, please call 888.692.2272 or email
hrsc@cencora.com
. We will make accommodation determinations on a request-by-request basis. Messages and emails regarding anything other than accommodations requests will not be returne

Please refer the Job description for details