Administration Officer

at  Ministry of Justice

Salary
£23,250 - £25,210
Number of jobs available
1
Detail of reserve list
12 Months
Region
East Midlands
City/Town
Derby
Building/Site
NMS Ground, First And Second Floors Burdett House, DE1 1JP
Grade
Other
Organisation Grade for HMPPS
NPS Pay Band 2 National
Post Type
Permanent
Working Pattern
Full Time
Role Type
Administration / Corporate Support
Will the successful applicant have line manager responsibilities?
No
Job description

SUMMARY

The purpose of the role is to support the delivery of divisional administrative functions to ensure efficient and effective business support services are provided to the PS Division. Duties will include:

• Production of documents and reports using computer based systems.
• Maintenance of and contributing to the continuous improvement of administrative systems, processes and workflows to meet Divisional requirements.

ESSENTIAL EXPERIENCE

• Experience of providing a wide range of business service support activities
• Previous administrative experience

TECHNICAL REQUIREMENTS

• NVQ Level 2 or equivalent, and RSA III (gained or working towards) or equivalent qualification such as CLAIT Advanced
• IT Skills: Microsoft: Word, Excel, Outlook, and PowerPoint (or equivalent i.e. Lotus Notes)
  Additional Information
  As administrative officers, you will be the experts relied upon to complete key tasks under instruction from a senior administrative officer.

The Corporate Hub is a support hub that delivers procurement and other key services that are necessary to maintain the ongoing management of the probation service throughout the region. Tasks often include:

• Processing procurement requests on SOP and maintaining communication until fulfilment
• Liaising between internal and external stakeholders to achieve cost efficiencies
• Responding to general enquiries
• Centralised admin of PoP licence changes
• Facilitating service user management requests
• Processing data access requests
• Administration of security vetting services
• Performing on-site office responsibilities
• Distributing and dispensing of goods and mail

Location: The probation service operates to government guidance and smarter working that may change from time-to-time.
In order to support key functions and the opening of the office during business hours, Corporate Hub Admin Officers are usually based centrally at the management headquarters in Derby - Burdett House, Becket Street, Derby. Other base locations may be considered but candidates should be willing to support the needs of the management headquarters as and when required.

RESPONSIBILITIES, ACTIVITIES & DUTIES

The job holder will be required to carry out the following responsibilities, activities and duties:

The purpose of the role is to support the delivery of divisional administrative functions to ensure efficient and effective business support services are provided to the PS Division. Duties will include:

• Production of documents and reports using computer based systems.
• Maintenance of and contributing to the continuous improvement of administrative systems, processes and workflows to meet Divisional requirements

The Corporate Hub is a support hub that delivers procurement and other key services that are necessary to maintain the ongoing management of the probation service throughout the region. Tasks often include:

• Processing procurement requests on SOP and maintaining communication until fulfilment
• Liaising between internal and external stakeholders to achieve cost efficiencies
• Responding to general enquiries
• Centralised admin of PoP licence changes
• Facilitating service user management requests
• Processing data access requests
• Administration of security vetting services
• Performing on-site office responsibilities
• Distributing and dispensing of goods and mai