Administration Officer

at  Queensland Health

Key Responisibilities Include

• Adhere to defined service quality standards, health and safety policies and procedures relating to the work being undertaken in order to ensure high quality, safe services and workplaces.
• Provide high-level administrative support to the - Central Laboratory.
• Perform data entry and administrative processes.
• Establish and maintain accurate cross-referenced information storage and retrieval systems for correspondence, staff requests, agendas, minutes of meetings,
• Record and transcribe minutes of management / committee meetings.
• Examine incoming correspondence and determine action required according to previously established priorities.
• Liaise with administration and medical staff within Pathology Queensland, Department of Health, and private pathology laboratories.
• Coordinate meetings, teleconferences and videoconferences including distribution of meeting notification to attendees, venue bookings, use of equipment and catering.
• Assist with department procurement processes through WINC.
• Work independently, and as part of a team to provide administrative duties including photocopying, faxing and distribution of correspondence.
• Comply with and utilise procedures, policies, regulations, and standards which impact upon the position including the Code of Conduct, contemporary human resource management requirements and practices, such as workplace health and safety, equal employment opportunity and anti-discrimination policy.

Key competencies

• Possession of a high standard of administrative and secretarial skill and demonstrated ability to use medical terminology to prepare complex correspondence, agendas and minutes.
• Demonstrated ability to plan, prioritise and schedule work to meet deadlines and commitments, working autonomously and harmoniously as a productive team member with minimal supervision.
• Demonstrated high level of interpersonal and communication skills including the ability to liaise with staff at all levels.
• Ability to actively participate in a working environment supporting quality human resource management practices including employment equity, anti-discrimination, occupational health and safety and ethical behaviour.

Qualifications, registrations and other requirements

• No minimal educational qualifications are required however, experience with Microsoft Programs, computer database management, hospital and laboratory information systems (e.g. Auslab, Middleware, myHR, Excel, Word, teams, OneNote) and medical terminology is highly desirable.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

Please refer the Job description for details