Administration Officer

at  Toll Group

About Toll Group
At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge – big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post —
www.tollgroup.com
Contracts Administrator – CDC Condabri – Miles
Global Logistics provides sophisticated supply chain solutions, from end-to-end or part solutions, warehousing and distribution to dedicated transport solutions, across the globe and to some of the most remote corners of the world.
We provide specialised integrated logistics services to customers in a range of industries including mining, chemical, gases, steel and plastics, petroleum, energy and Australian oil and gas industries and agriculture. Our customers operate in some of the most remote places on earth, 24 hours a day, seven days a week and require a logistics partner who can match their needs. We offer integrated value-based logistics solutions that bring greater operating efficiency and savings to our customers’ supply chains.
The Role –
Toll Group are seeking a Contracts Administrator. The purpose of this role is to provide quality customer service and administrative services to the business to enable supply of quality warehouse, transport, supply base and project services by Toll Energy. Reporting to the Warehouse and Transport Manager, the successful candidate is responsible for ensuring all administrative tasks are carried out in an effective and efficient manner. The tasks will encompass (but not limited to), weekly timesheet / payroll management, all invoicing and purchase order requirements, contractor qualification management, site access and financial reporting.

Some of your responsibilities may include and not limited to:

• Provide administration support to the operations manager and other BU within the operation
• Ensure all relevant consumables are accessible for employees on site
• Monthly Reporting to Client, retrieving data from MixTelematics, MTData, Power BI, SAP etc
• Maintain Site visitor checklist and conduct Inductions when needed
• Manage Quotes, Invoices and Purchase Order requirements
• Organise all additional External Training i.e. First Aid, Fire Warden, Handle DG Substances, Prepare for Transport of DG, Load Restraint training, etc.
• Organise Onboarding and training for new employees, creating accounts, online training/inductions

What you will bring to be successful in this role:

• Previous experience in transport and logistics highly desirable or the willingness to learn and succeed.
• Very strong written and verbal skills.
• Intermediate computer skills with particularly strong focus on excel skills.
• A safety champion and a focus on compliance and safety
• Demonstrated time management, delegation and prioritising skills.

Why Join Us?
Opportunity to work in a fast-paced and growing industry.
Supportive team environment.
Professional growth and development opportunities.
If you are ready to take on a challenging and rewarding role in logistics, apply now and become a vital part of our team!
What moves you?
At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.
Are you excited about this role but are concerned you don’t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you’re interested in this role but your past experience doesn’t align perfectly then please talk to us – you may be just the right candidate for this or other roles we have coming up.
At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.
To find out more about us visit www.careers.tollgroup.com
You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.

Some of your responsibilities may include and not limited to:

• Provide administration support to the operations manager and other BU within the operation
• Ensure all relevant consumables are accessible for employees on site
• Monthly Reporting to Client, retrieving data from MixTelematics, MTData, Power BI, SAP etc
• Maintain Site visitor checklist and conduct Inductions when needed
• Manage Quotes, Invoices and Purchase Order requirements
• Organise all additional External Training i.e. First Aid, Fire Warden, Handle DG Substances, Prepare for Transport of DG, Load Restraint training, etc.
• Organise Onboarding and training for new employees, creating accounts, online training/induction

What you will bring to be successful in this role:

• Previous experience in transport and logistics highly desirable or the willingness to learn and succeed.
• Very strong written and verbal skills.
• Intermediate computer skills with particularly strong focus on excel skills.
• A safety champion and a focus on compliance and safety
• Demonstrated time management, delegation and prioritising skills