Administration Support Officer at Downer Group

Bloomfield, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

12 Jul, 26

Salary

0.0

Posted On

13 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Diary management, Meeting coordination, Minute-taking, Stakeholder management, Compliance auditing, Report preparation, Documentation management, Cloud-based filing systems, Data analysis, Communication, Organizational skills, Attention to detail, Governance, Performance measurement

Industry

Civil Engineering

Description

We currently have an opportunity for an Administration Support Officer to join our Health & Education team and play a key role in supporting the successful delivery of essential hospital services through high‑quality administrative and stakeholder support. Reporting to the Contract Manager, you’ll help deliver high‑quality outcomes that support our essential services across the Bloomfield site. Please note this is a 9-month contract. What You’ll Do This role offers a broad scope, with key responsibilities including: * Providing proactive administrative and executive support to the Contract Manager and leadership team, including diary management, meeting coordination and minute‑taking * Acting as a key point of contact for client representatives and supporting effective communication across internal and external stakeholders * Supporting compliance through planned site inspections, audits and follow‑up actions, helping ensure contractual and quality standards are consistently met * Preparing operational, monthly and annual reports, including inspection outcomes and trend insights, ensuring accuracy, quality and timeliness * Managing documentation, records and cloud‑based filing systems to support contract compliance and service delivery What You’ll Bring * Experience in administration or business support, with the ability to manage multiple priorities and work confidently in a fast‑paced environment * Strong organisational skills and attention to detail, with confidence preparing correspondence, reports and documentation * Clear, professional written and verbal communication skills, with a collaborative and approachable style * Confidence using a range of systems and software, with a willingness to learn new tools and processes * Experience in auditing and compliance and a sound understanding of governance, reporting and key performance measures More than anything, you’ll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients. Why Downer? At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving. What It Means to Belong at Downer We’re proud of our high-performance culture and commitment to diversity, offering: * Training and development to support and diversify your career. * With 30% of vacancies filled internally you’ll find real opportunities to advance your career. * Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more. * Employee Assistance Program: professional support for you and your family when you need it most. You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas. We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging. We’re committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn’t align perfectly with this role, we’d still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you. As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it. If you need support or adjustments through the recruitment process, just let us know, we’re here to help you put your best foot forward.

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

Provide proactive administrative and executive support to the contract management team, including diary management and meeting coordination. Ensure contractual compliance through site inspections, audits, and the preparation of operational reports.