Administration Support Specialist to Leadership – (f/m/d)

at  WL Gore Associates

About the Role: We are looking for a professional, highly motivated, and strategically proactive Administrative Support Specialist (f/m/d) to support our EMEA Regional Center Leadership Team in the Putzbrunn cluster. This role will require advanced administrative support skills, excellent customer service, solution-oriented thinking, an ability to design and implement process improvements, and collaboration across multiple disciplines and teams. This individual will work closely with those they support to provide exceptional, high-level administrative support and customer service to ensure optimal business outcomes are achieved and realized through our culture and promise.
This is a part time position working 20 hours per week.
This position will be located at our facility in Putzbrunn, Germany, with work from home days possible as part of a hybrid arrangement, depending upon the responsibilities of the role and business needs.

REQUIRED QUALIFICATIONS:

• At least 5 years administrative support to multiple individuals, experience as an office manager, office or executive assistant with customer service or customer service management
• Prior experience in supporting and engaging in a wide variety of administrative work, some that is difficult in nature and scope, in an accurate, timely, self-managed manner with a high level of integrity and confidentiality with general supervision
• ability to adapt to changing conditions while delivering outstanding results in new and tough situations
• Communicates directly and effectively to resolve challenges regardless of their role or difference of opinion
• Demonstrated intermediate level of virtual collaboration tools and Microsoft Office software packages to enable proactively creating, enhancing, editing, and managing correspondence, presentations, spreadsheets, documents, and Teams groups/channels. Ensure global communications are formulated accordingly and assist in localization (adaptation/translation) with regional partners, as needed
• Fluency in English and German
  Hybrid Working Arrangements are permitted with appropriate approval and compliance with Gore’s policy.
  What We Offer: Our success is based on the capability and creativity of our Associates, and we are proud to offer a comprehensive and competitive total rewards program that supports your everyday and helps you build your tomorrow.
  We provide benefits that offer choice and flexibility and promote overall well-being. And in keeping with our belief that every Associate should share in the collective success of the enterprise; we provide a distinctive Associate Stock Ownership Plan in each country as well as potential opportunities for “profit-sharing”. Learn more at gore.com/careers/benefits
  We believe in the strength of a diverse and inclusive workplace. With diverse perspectives, ideas and experiences, we uncover new possibilities and make a greater impact in the world. We are proud of Associates for building on our rich history of innovation, upholding our values and supporting an inclusive work environment where we treat each other and our external partners with fairness, dignity and respect.
  Gore is an equal opportunity employer. We welcome all applications irrespective of race, color, religion, sex, gender, national origin, ancestry, age, status as a qualified individual with a disability, genetic information, pregnancy status, medical condition, marital status, sexual orientation, status as a covered veteran, gender identity and expression, and any other characteristic protected by applicable laws and regulations.
  Our Talent Acquisition Team welcomes your questions at gore.com/careers/contact

• Independently support and engage using good judgment in a wide range of administrative work, some that is significantly complex in nature and scope, in an accurate, timely, self-managed manner with a high level of integrity and confidentiality
• Strategically and proactively schedule, manage, influence, and optimize meeting cadence and complex calendars by planning (driving agenda preparation, meeting materials and expectations of presenters/participants), preparing, and providing coordination and support for events and meetings (i.e. including travel and summarizing notes, actions, decisions), and utilization of virtual collaboration tools (Teams, Menti, etc.)
• Quickly respond, multi-task and prioritize high impact needs that support the business priorities while using good judgment and effectively making independent decisions while being comfortable with ambiguity
• Communicate exceptionally (written and verbally) with a high level of professionalism, discernment and focus on delivering excellent customer service and support internally and externally
• Advanced utilization of technology to perform daily tasks and proven ability to learn new technologies/tools as needed (i.e. O365, Mural, PowerBI, Cognos, Teams Live Events, SharePoint, Concur Travel, etc.)
• Anticipate needs and deliver consistent and reliable results, while being flexible and collaborative; identify and implement creative solutions for process improvements
• Demonstrated ability to translate strategy into priorities/goals, drive performance and engagement through coaching and feedback, measures outcomes and hold others accountable for results