Administration Support Staff / Admin Staff

at  ITALIAN ATELIER

Location: Plaza Indonesia - Jakarta
Position: Administrative Assistants (Administration & Office Support)

Employment Type: Full-time

Requirements:

• ⁠ ⁠Fluency in English is a MUST; an accounting background is a plus.
• ⁠ ⁠Minimum 1 year of experience in a similar position.
• ⁠ ⁠Preferably has experience working in a Marketing Agency.
• ⁠ ⁠Detail-oriented individual with strong communication skills.
• ⁠ ⁠Solid administrative and analytical skills.
• ⁠ ⁠Knowledgeable in scanning and administration-related tasks.
• ⁠ ⁠Proficient in Microsoft Office, especially Excel.
• ⁠ ⁠Willingness to work extra hours and on weekends as needed by the company.
• ⁠ ⁠Capable of performing additional duties as assigned.

Job Description:

• ⁠ ⁠Analyze, scan, and record customer databases and receipt documents based on the Document Checklist assigned by the company.
• ⁠ ⁠Ensure quality control of scanned documents before uploading them to the system, including cross-checking and enhancing document quality for cloud storage.
• ⁠ ⁠Maintain up-to-date and correctly saved documents and data.
• ⁠ ⁠Perform responsibilities outlined in the Quality Management System.
• ⁠ ⁠Assist in verifying the completeness and validity of customer documents and prepare reports as requested.
• ⁠ ⁠Support CRM processing and coordinate closely with the Back Office Supervisor to ensure that the deployment timetable is met.
• ⁠ ⁠Provide administrative support to the board, including file maintenance and safekeeping, encoding, preparing requisition of supplies, and processing reimbursement of payments and leave pay for crew members, as applicable.
• ⁠ ⁠Escalate major issues and concerns to the Immediate Superior.
• ⁠ ⁠Perform other duties as assigned periodically.

Another 20% of this is to asisst our CMO in daily tasks
Requirements:
- Bachelor’s degree in marketing, communication, or related field.
- At least 2-3 years of experience in social media marketing or digital marketing.
- Having basic knowledge in using Canva, Figma, Photoshop, or other graphic design tools.
- Excellent written and verbal communication skills in English.
- Creative, proactive, and detail-oriented.
- Ability to work independently and as part of a team.
- Knowledge of SEO, SEM, and email marketing is a plus.
Benefits:
- Can works Remote
- Have the chance to travel to Europe and attend the Design Week Twice a year.
- Have the chance to work with the biggest brands in the industry.
- Networking with UWN of clients.
- Competitive salary & bonus.
Job Types: Full-time, Part-time
Expected hours: 40 – 45 per week

Experience:

• Graphic Design: 1 year (Required)

Language:

• English (Required)

Please refer the Job description for details