Administrative Accounting Assistant

at  Millennium Mechanical Contracting Inc

THE OPPORTUNITY:

Millennium Mechanical Contracting is currently in search of an Administrative Accounting Assistant under the direction of the Office Manager. The Administrative Accounting Assistant is responsible for providing administrative and clerical support to the Office Manager. This is an in-person office position.

MINIMUM QUALIFICATIONS SHALL INCLUDE:

· Successful completion of Grade 12.
· Successful completion of Accounting, Administrative Assistant, or Business Administrator Program from an accredited institution.
· Five (5) years of office experience.
· Superior time management skills and the ability to prioritize tasks with minimal supervision.
· Competence in computer systems including Microsoft Office, email and internet.
· Proficient in calendar management including travel coordination and document preparation.
· Maintain confidentiality of all information.
· Courses or experience in payroll programs (Simply Accounting an asset).
· Ability to interpret and implement COR.
· Excellent oral and written communication skills.
· Superior telephone manners and strong interpersonal skills.
· Professional, responsive, and positive work attitude is essential.
· Clear current Criminal Record Check.

· Manage front desk operations including greeting visitors and answering phone calls.
· Assist with all office operations, payables, receivables, payroll crew line up and safety.
· Receive, review and process purchase orders.
· Receive, review invoices with accuracy and process for payment.
· Review credit card purchases and prepare account breakdowns for posting.
· Assist with payroll and updating the required spreadsheets.
· Review and process weekly timesheets for payroll and billing.
· Assist scheduling employees to project sites with Project Manager.
· Arrange travel, booking all flights, hotels and vehicle rentals.
· Assist with completing all pre-access documents for new hires going to job site.
· Upload all training records and monitor for expiry in the safety management program.
· Clerical duties such as filing, scanning and copying of documents.
· Maintain organized office files and records for easy retrieval.
· Perform data entry tasks accurately and efficiently.
· Maintain office supplies and handle routine inventory checks and ordering.