Administrative and Accounting Analyst

at  Cordialsa USA

DESIRABLE SKILLS:

• Highly organized and self-directed.
• Skills in managing accounting systems.
• Skills in data processing.
• Intermediate Office level, in particular spreadsheets.
• Professional accounting and tax expert.
• Proactive and capable of anticipating risks.
  Education: Bachelor’s degree in Accounting, Business, Business Administration, or related career.

EXPERIENCE:

• 2 years of experience in the position, or related position.
• Experience in accounting, tax and payroll processing.
• Desirable experience with ERP SAP, Oracle or other similar.

Language:

• English (Required)
• Spanish (Required)

PAYABLE ACCOUNTS: Responsible for the proper management of payments to suppliers, guaranteeing the quality, timeliness, and reliability of the information. Providing a friendly and proactive service to the company’s suppliers is a must. Principle tasks below:

• Verification and release of invoices
• Weekly payments proposals
• Reconciliation of the supplier module: Review of outstanding payable balances; review account statements with suppliers; creation of new suppliers in the system and handling or fixing any inconsistencies.

Travel Expenses: Responsible for the control, monitoring and enforcement of the travel expenses policies of Cordialsa USA.

• Definition of the travel expense policies in conjunction with Cordialsa USA management.
• Legalization of travel expenses.
• Follow-up and reinforcement of Travel Expenses Policies.
• Prepare the Travel Expenses Management Report.
• Responsible for optimizing Travel Expenses, proposing better and new ways to streamline this area.

Credit cards: Responsible for controlling, monitoring and executing credit card usage policies. This should be aligned with the Travel Expenses Policies and the Sales and Marketing Expenses Policies.

• Definition of credit card usage policies.
• Legalization of credit cards.
• Follow-up and reinforcement of the Credit Card Usage Policies.
• Prepare the Credit Card Management Report.
• Responsible for optimizing credit card spending.
• Responsible for optimizing the credit card usage, proposing better and new ways to streamline this area.

Bank Reconciliations: Responsible for the proper monitoring of bank reconciliation, ensuring that reconciliation items can be resolved promptly and clearly.
Fixed Assets: Responsible for an adequate accounting control of Fixed Assets in coordination with Servicios Nutresa. The correct accounting of assets and depreciations must be guaranteed.

ACCOUNTING: Responsible for guaranteeing the reasonableness, reliability and quality of Cordialsa USA accounting information. In order to make this possible, is necessary to work together with Servicios Nutresa and with our accounting and tax advisors, to ensure that the accounting is up to date and the books reflect the reality of the business. To guarantee the reasonableness of the figures and the appropriate controls is necessary to maintain adequate control over all the Assets, Liabilities and Equity accounts.

• Up to date documentation that supports the figures of each balance and expense account are a must. For example: bridge accounts, advances, payroll liabilities, SRS liabilities, payable expenses, petty cash, employee loans and other elements that require control and verification.
• Review of accounting items.
• Cancellation / Reversal of documents.

TAXES: Responsible for the timely and reliable presentation of the Sales & Use Tax of all the states where Cordialsa USA reports this information to:

• Annual California (January)
• Florida & Texas (Quarterly)
• Maryland (Monthly)
• Other States (depending on the state)
• Calculate monthly taxes for Servicios Nutresa: Align with our Tax Advisor in the preparation of the monthly and annual tax provision for Corporate.
• Federal Tax and Franchise Tax: Align with our Tax Advisor in the preparation, verification and monitoring of Federal and State taxes in order to be compliant with the corresponding regulations.
• Work with our Tax Advisor in the tax planning of the Company.
• Property Tax: Responsible for reporting the Property Tax of the organization to the States that require it. Plan and prospect the tax in a way that minimizes its impact on the organization. Rendition Form for TX, MD and January 31 (Payments of property taxes).
• Various Taxes: Taxes in General. Attention to tax audits and responses to specific requirements. Attention and response to requests made by the federal, state government, suppliers and customers. Such as: Bureau Labor Statistics, United States Department of Commerce & Labor; Commercial References, among others.

ANALYSIS OF SALES AND ADMINISTRATIVE EXPENSES: Support during the preparation of the Annual Budget Expense.

• Monitoring and projection of monthly expenses, compliance reports to the department for senior management.
• Adequate filing of all the previous processes.