Administrative and Accounting Specialist

at  Robert Half

Robert Half is actively seeking an Administrative and Accounting Specialist to participate in the smooth operational flow of our organization. This position offers an exciting opportunity for a multitasker with a keen eye for detail, a passion for numbers and excellent customer service skills. The ideal candidate will balance important administrative tasks, accounts payable and receivable duties, and customer service obligations with professionalism and efficiency.

Offer frontline customer service, including responding to inquiries, taking messages, directing calls, and providing general information to maintain positive customer relations.
Manage both accounts payable and accounts receivable duties, including processing payments and invoices, handling petty cash and overseeing the company’s financial transactions.
Act as the first point of contact for clients and visitors, providing a welcoming and professional impression of our organization physically and over the phone.
Prepare quotes by calculating costs, discounts, and adjustments as needed, ensuring accuracy and timeliness in delivery.
Handle incoming and outgoing mail, sorting, and distributing correspondences accurately and promptly.
Perform data entry and other clerical duties, such as filing, copying, and scanning assertively and correctly, maintaining the efficiency of the office.
Collaborate with other team members on executing administrative projects as needed, contributing to team success.
Safeguard customer and company information by adhering to company policy and confidentiality procedures.
Assist with general accounting and bookkeeping tasks as required, ensuring all documentation is accurate, up-to-date, and appropriately filed.

Our ideal candidate possesses a high degree of organization, a self-starting disposition and skill in juggling multiple responsibilities simultaneously. A background in accounting and administrative work, coupled with exceptional customer service skills, will yield success in this multifaceted role. Candidates should display proficiency in standard accounting and office software. We look forward to adding another committed member to our dynamic team.

• Proven experience in Accounts Payable (AP) and Accounts Receivable (AR) processes
• Exceptional customer service skills and experience
• Proficiency in using accounting software and systems
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• High level of accuracy and attention to detail
• Proficient in Microsoft Office Suite, particularly Excel
• Understanding of basic accounting principles
• Ability to maintain confidentiality of sensitive financial information

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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