Administrative and Accounts Coordinator

at  SMRT Corporation Ltd

QUALIFICATIONS & WORK EXPERIENCE

• Proven experience in administrative and accounting roles.
• Strong proficiency with office software (e.g., MS Office Suite) and accounting software.
• Excellent organizational and multitasking abilities.
• Strong communication skills and the ability to work effectively with various teams.
• Basic understanding of vehicle management and financial processes.
• Prior experience with HR functions and recruitment is a plus.
• High attention to detail and accuracy.

SKILLS

• Diploma in Business Administration, Accounting, or a related field preferred.
• Minimum 1-3 years of experience in an administrative or accounting role.

JOB PURPOSE

We are seeking an Administrative and Accounts Coordinator to join our team. The successful candidate will support both Strides Mobility and Strides Care business to manage a variety of tasks, including preparing quotations, managing vehicle-related expenses, providing administrative support, overseeing basic financial functions, and supporting HR admin processes. This role is essential for ensuring smooth operations and efficient management of both administrative and financial functions.

RESPONSIBILITIES

1. Quotation Preparation:

• Prepare accurate and timely quotations for customers based on provided specifications
• Coordinate with relevant teams (e,g. Sales, Ops) to ensure all necessary information are included.

1. Customer and Team Communication

• Act as a liaison between customers, sales and ops team

1. Vehicle Management

• Manage and track vehicles’ maintenance costs and diesel usage
• Oversee season parking arrangements for all company vehicle

1. Admin Support

• Provide comprehensive administrative support including preparing documents, filling and generating reports
• Maintain organised records and ensure documentation is accurate and up-to-date.

1. Financial Functions

• Handle accounts payable, accounts receivable ad payroll functions
• Manage credit control to ensure timely collection of outstanding balances

1. HR and Recruitment Support

• Assist with recruitment processes, including job postings, screening candidates and coordinating interviews
• Manage onboarding and offboarding processes for employees