Administrative and Finance Officer (80-100%)

at  swisspeace

GENERAL INFORMATION

To support our Mediation Program, we are looking for an:
Administrative and Finance Officer (80-100%)
Starting date: 1 November 2024 or by agreement
Location: Basel, Switzerland
The swisspeace Mediation Program provides high-quality support to ongoing peace mediation and dialogue processes, giving advice to mediators and conflict parties, providing capacity building for civil society actors, and running inclusion formats. Our experts offer dialogue and mediation training and develops knowledge products based on critical reflections and lessons from peace mediation, negotiation, and dialogue processes. We conduct cutting-edge research aimed at influencing scholarly debates and informing peace mediation practice.
The Administrative and Finance Officer supports the Mediation Program and is administratively part of the Central Services Team.

ABOUT US

swisspeace is a practice and research institute dedicated to advancing effective peacebuilding. Partnerships with local and international actors are at the core of our work. Together, we combine competence and creativity to reduce violence and promote peace in contexts affected by conflicts. In collaboration with the University of Basel swisspeace offers a number of postgraduate programs and courses for peacebuilding professionals from around the world

Finances

• Manage the accounts of projects and corresponding payment transactions in line with the respective grant agreements.
• Provide financial and administrative support to implementing partners (remotely).
• Record expenses in the accounting system, conducting controlling tasks and ensuring periodical financial reporting to donors.
• Prepare the financial and administrative documents of projects for external audits.
• Acquisition support: support preparation of budget and other relevant documents for project proposals.

Event and travel management

• Support project teams with travel arrangements (visa, travel, insurance, accommodation)
• Provide logistical support for workshops and conferences.