Administrative and Finance Officer

at  BlueBrain Services Limited

BlueBrain Services Limited is a corporate and financial consulting firm managed by experienced corporate professionals in financial services, project management, business, and human capital development. We offer bespoke solutions and recent innovations in financial engineering in a bid to make our clients go ahead of their competition.
We are recruiting to fill the position below:

JOB DESCRIPTION

• He/She will be responsible for the recommendation and implementation of HR and administrative strategies that support business growth, improves morale and employee retention, execution of approved policies, and oversees general administration of the organization.

REQUIREMENTS

• Detail-oriented and works with a high degree of accuracy
• Minimum of 3 years of work experience in Human Resource roles
• Bachelor’s degree in a related and relevant field
• Ability to effectively handle multi-task levels of management responsibility with minimal direction.
• Excellent communication and interpersonal skills
• Excellent leadership and time management,
• Excellent team-building skills
• Analytical and problem-solving skills.
• Knowledge of the Nigerian Labour laws and regulatory issues

• Lead the review and implementation of the HR frameworks and programs for talent acquisition and management, organizational development, employee engagement, compensation, and benefits, learning and development, performance management etc. towards optimizing workforce performance and strengthening employee value proposition.
• Develop and implement appropriate HR policies and procedures towards the achievement of the organizational goals.
• Articulate and deploy appropriate organizational culture, communication policies and practices to ensure proper adoption and entrenchment of approved policies within the Organization.
• Liaise with the finance department to ensure that payroll is carried out in accordance with policies approved by the Management.
• Work closely with Head of Units and managers in the development of the business’s overall human resources strategies to guarantee the implementation of HR appropriate practices across the business and in accordance with specified Unit’s objectives.
• Provide professional advice and insights to management and staff on people management practices and decisions.
• Recommend and implement approved HR strategies, plans and budgets to support the attainment of corporate goals including the management of budgets and resources.
• Oversee and manage the resources (Human, financial, and material) of the HR department.
• Oversee payroll and pension instructions and ensures that they are prepared, logged, and administered in a timely manner, meeting the business’s monthly payroll run, for example, new starters, contractual variations, leavers, staff benefits, and contractual benefits.
• Drive the recruitment and selection process to ensure that the right talents are hired in the right position at the right time.
• Ensure that the organizational recruitment procedure is adhered to through liaising with the recruiting unit, and the management through out the employment process. This includes but not limited to production of the vacancy requirement, promote the vacancy announcement through the agreed channels, collate and select applications, communicate shortlisted candidates for interview, conduct interview and offer employment letters to selected candidates.
• Oversee the process through which new employees are hired which includes but are not limited to, preparation of contracts, volunteer agreements, as well as the processing of all pre-employment checks.
• Conduct induction meetings with new employees and liaises with departmental heads and managers to ensure that they are fully aware of the organization business and their roles and responsibilities in achieving the objectives during the induction process.
• Ensure that all the required onboarding processes are completed within an agreed timeline, this includes but not limited to the completion of all personnel files, provision of job descriptions and role specific trainings are carried out.
• Conduct appropriate disengagement process following the organizations policy and procedures.
• Conduct annual appraisals and performance reviews with department managers and monitor employee productivity, attitudes, and performance results.
• Ensure that the approved performance evaluation process is implemented. This include defining an end-to-end process, training managers on the process and responsibilities for all those involved in the process.
• Drive the performance management system and provide guidance for managers to set the right goals and monitor the employee performance and efficiency.
• Direct the preparation and maintenance of reports as are necessary to carry out the functions of the department.
• Identify staff performance gaps and recommend appropriate training programs to management for staff improvement
• Plan, direct, supervise and coordinate HR related activities such as employment, compensation, labour relations and employee relations.
• Provides counsel and assistance to employees at all levels in accordance with the company’s policies and procedures as well as relevant legislation.
• Provide counselling and guidance as a support to managers in case of disciplinary issues.
• Oversee employee disciplinary meetings, terminations, and investigations.
• Maintain up-to-date procedure manuals for all HR Administration duties and ensuring that workstation risk assessments are conducted for all new employees.