Administrative and Finance Officer

at  International Organization for Migration

Position Title : Administrative and Finance Officer
Duty Station : Geneva, Switzerland
Classification : Professional Staff, Grade P2
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 01 October 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the
benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and
inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female
candidates as well as applications from the non-represented member countries of IOM. For all
IOM vacancies, applications from qualified and eligible first-tier candidates are considered
before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member states:
Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;
Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic
Republic (the); Madagascar; Marshall Islands; Micronesia (Federated
States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;
Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;
Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.

EDUCATION

• Master’s degree in Finance, Accounting, Business Administration, Management or a related
  field from an accredited academic institution with two years of relevant professional experience;

or,

• University degree in the above fields with four years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA),

Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified
Accountants (ACCA) is an advantage.

EXPERIENCE

• Experience in all areas of financial administration including financial management, accounting

and budgeting of Global, Cross-Regional or Regional projects

• Experience in human resources, procurement and logistics;
• Experience using an Enterprise Resource Planning system,
• Experience in emergency operations an advantage; and,
• Experience in monitoring and evaluation and / or audit an advantage.

SKILLS

• Knowledge of IOM’s mandate, structure and ways of working;
• Promotes active listening and continuous learning;
• Demonstrated excellent written and verbal communication skills;
• Demonstrated strong organizational, time management and coordination skills;
• Strong analytical and strategic thinking skills;
• Team-oriented, but with capacity to work independently and with minimal supervision;
• Personal commitment, efficiency, and flexibility; and,
• Adaptation capacity to respond in a proactive manner to trends, changes and opportunities
  arising in the environment.

1. Contribute to the monitoring and overseeing the financial management activities of the
   COMPASS and COMPASS MPF Programmes including the oversight of financial expenditure,
   accountability and projectization of staff; and participate in the financial analysis of projects
   implemented by the Office as required.
2. Provide technical support to implementing Country Offices for COMPASS and COMPASS
   MPF on matters related to IOM administrative issues and regulations with the view to increase
   their effectiveness and compliance; prepare for verifications, monitoring visits, audits and draft
   responses to auditors and donors.
3. In coordination with the RMO, monitor the administrative and financial management for all
   activities of COMPASS, COMPASS MPF and projects relevant to the Protection Division.
4. Monitor budget control processes and the financial status of the Programmes’ activities and
   inform and update the RMO and the Programme Coordinators accordingly. Review regular
   financial reports, identify bottlenecks and recommend action to resolve problems or correct
   errors, and highlight any unusual trends.
5. Participate in the development of effective monitoring mechanisms and tools to facilitate
   analysis, oversight, accountability and senior management decision making.
6. Draft forecasts, interim and final financial reports to donors and support the preparation of
   supporting documents in coordination with COMPASS and COMPASS MPF implementing
   Country Offices.
7. Provide support to the RMO and the COMPASS Management team throughout the
   programmes’ cycle to facilitate compliance with IOM’s policies and procedures, IOM financial
   and procurement regulations, accounting procedures, and donor regulations.
8. Facilitate and support the recruitment and drafting of Post Descriptions for support staff under
   the COMPASS programmes at PXD HQ, in coordination with the supervisors, RMO and
   Relevant Departments in HQ.
9. Closely coordinate with the relevant administrative, human resources, finance, and
   procurement logistics assistants of each of the COMPASS and COMPASS MPF implementing
   Country Office to facilitate adequate oversight, compliance and harmonized reporting.
10. Facilitate the logistical and administrative support related to meetings and events
    organization.
11. Attend coordination and governance meetings, provide updates and support on financial and
    administrative matters relating to the COMPASS and COMPASS MPF programmes and
    relevant PXD Units.
12. Perform such other duties as may be assigned.