Administrative Assistant - 12 Month Fixed Term Contract

at  Osborne Clarke

THE TEAM

This role is based in our central Business Support Team andis aligned to the Real Estate department. The Real Estate support team is made up of PAs and Legal Secretaries andthe position reports into the Real Estate Senior PA.

KEYSKILLS

We are looking for someone who isable to demonstrate the following skills:

• Excellent attention to detail
• The ability to work well under pressure
• Good IT skills including Microsoft Word, Excel and Outlook
• Excellent written and verbal communication skills
• Excellent organisational skills

ABOUT US

Osborne Clarke is an international legal practice with over 330 Partners and more than 1,260 talented lawyers in 26 locations*. Our sector-based approach enables us to help our clients tackle the issues they are facing today, and prepare for the ones that they will face tomorrow. Advising them both comprehensively and commercially. We love working closely with our clients on new deals, products and solutions which will transform their businesses, markets and even sectors. And our unique approachable culture is not an added extra, it’s fundamental to our success.

At Osborne Clarke we value difference and encourage applicants from all backgrounds. We want everyone to feel that OC is a place where you can be yourself and belong, and our range of interest groups and diversity networks - not to mention our great teams - are a part of making that a reality.

• Services in India are provided by a relationship firm

ROLE PROFILE

We are looking for an Administrative Assistant on a 12month fixed term contract to support our Real Estate department. This is a fulltime position based in our new Bristol office, 35 hours per week, 9am to 5pm,Monday to Friday.

WHATYOU’LL DO

The main purpose of this role is to provide high leveladministrative support onsite to the PA and legal teams and other areas of thebusiness when requested including but not limited to:

• Managing deeds including checking deeds, typing schedules, assisting with deed audits, requesting, returning and posting deeds out. Liaising with key clients to keep deed records up to date;
• Scanning, photocopying, printing and binding;
• Preparation of letters and special delivery and courier forms;
• Saving and distributing scanned post;
• Assisting with all aspects of billing;
• Running WIP Manager reports;
• Updating and maintaining data rooms both internal and client based;
• Using the Land Registry website and Searchflow to order searches and copy documents;
• Dealing with telephone enquiries;

• Assist the PA team with monthly billing;File closures.