Administrative Assistant - 20 Hour/Week

at  HADASSAH ZIONIST ORG

The Administrative Assistant is responsible for providing clerical and administrative support for the four Regions of Hadassah Florida.

Job Responsibilities

• Monitor General Voicemail Box, respond to messages or forward to appropriate person.
• Monitor Consolidated Florida email account. Forward emails to appropriate staff as needed.
• Send out meeting notices and receive RSVPs.
• Monitor online registration and send to appropriate volunteer
• Schedule zoom for Staff and volunteer
• Maintain Hadassah Florida electronic calendar, sharing events with Florida regions’ staff and volunteers as appropriate.
• Create and maintain portfolio holder (PIF) directories for Hadassah Florida and its component Regions.
• Create mail merges of correspondence and labels.
• Monitor open rates for email campaigns and inform appropriate director of findings.
• Using the appropriate online programs and/or software, maintain segmented email distribution lists for various categories of volunteers and staff. Assist in sending eblasts as needed.
• Keep electronic files organized
• Create and send electronic responses from online registration website
• Assist Programming Associate with creating online event surveys
• Send to volunteers weekly program registrations
• Other duties, as required.

REQUIRED SKILLS, EDUCATION OR EXPERIENCE

• AA or 2-3 years equivalent experience
• Proficiency in Microsoft Office products at an intermediate level
• Effective interpersonal and organizational skills, both written and oral. Excellent communication skills
• Ability to work in a detail-oriented, precise, organized, and proactive manner.
• Ability to multi-task and work independently
  Monday, Wednesday and Thursday: 9:00AM-4:10P

• Monitor General Voicemail Box, respond to messages or forward to appropriate person.
• Monitor Consolidated Florida email account. Forward emails to appropriate staff as needed.
• Send out meeting notices and receive RSVPs.
• Monitor online registration and send to appropriate volunteer
• Schedule zoom for Staff and volunteer
• Maintain Hadassah Florida electronic calendar, sharing events with Florida regions’ staff and volunteers as appropriate.
• Create and maintain portfolio holder (PIF) directories for Hadassah Florida and its component Regions.
• Create mail merges of correspondence and labels.
• Monitor open rates for email campaigns and inform appropriate director of findings.
• Using the appropriate online programs and/or software, maintain segmented email distribution lists for various categories of volunteers and staff. Assist in sending eblasts as needed.
• Keep electronic files organized
• Create and send electronic responses from online registration website
• Assist Programming Associate with creating online event surveys
• Send to volunteers weekly program registrations
• Other duties, as required