Administrative Assistant (2024082741)

at  Thurber Engineering Ltd

OVERVIEW

Thurber has an exciting opportunity for an Administrative Assistant to join our team in Victoria, British Columbia.
Thurber provides geotechnical, environmental, and construction materials engineering and testing services for a variety of industries across Canada. Our multidisciplinary expertise allows us to work on problems related to earth, the environment, and construction materials. We solve problems in a wide variety of industries including transportation, building construction, municipal infrastructure, land development, dams and water resources, industrial development, mining, oil and gas, marine, and environmental services.

QUALIFICATIONS AND ASSETS

• 3+ years of experience as an administrative assistant, virtual assistant, or office administrative;
• Graduate of an Administrative Assistant program an asset;
• Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular);
• Excellent communication skills and customer service;
• Exceptional attention to detail and accuracy;
• Outstanding organization and problem-solving skills;
• Strong organizational skills with the ability to multi-task and
• Self-starter and team player with a positive attitude.

• Ensure the office is well managed on all fronts, including office organization, document management, stocking of supplies, greeting guests, organizing couriers, etc.;
• Answering and directing phone calls;
• Coordinating general office maintenance including liaising with various suppliers and service companies;
• Plan, organize, and coordinate staff meetings, training programs, and other branch-level events and activities;
• Assist with invoicing processes and month-end data entry;
• Maintaining current contact information for customers/clients in the accounting system;
• Assist with formatting proposal and report documents;
• Assist with booking travel arrangements;
• Prepare and update various tracking sheets;
• Coordination of the onboarding process for new staff with the Branch Manager, HR, Payroll, IT, and Safety leads;
• Managing the branch intranet page and coordinating with Communications to share branch and personnel updates internally and externally on social media; and
• Other administrative duties, as required.