Administrative Assistant (25302)

at  Active Care Youth Adult Services

JOB SUMMARY

As the Administrative Assistant, you will be responsible for providing administration support to all departments as assigned, ensuring efficient operation of the office. You will be responsible for handling confidential and time sensitive material with competing priorities. This position requires flexibility and responsiveness with a willingness to meet challenges directly, using critical thinking and critical thinking skills to achieve positive results.

REQUIRED QUALIFICATIONS

• Administrative certificate and/or a relevant college diploma.
• Familiarity with the Social Services sector considered an asset.
• Minimum of 2 years administrative experience.
• Valid BC Class 5 Drivers License with a Clean Driver’s Abstract
• Or an equivalent combination of education, training, and experience.

SKILLS AND ABILITIES

• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Manage sensitive and confidential information with discretion and professionalism
• Strong attention to detail and accuracy
• Ability to work productively on independently work
• Flexibility and adaptability to changing priorities and deadlines
• Professional demeanor and strong people skills
• Thrive in a fast past environment
  Job Types: Full-time, Permanent
  Pay: $47,132.80-$55,702.44 per year

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Kamloops, BC: reliably commute or plan to relocate before starting work (required)

Work Location: In perso

• Calendar maintenance for senior leaders, including resolving conflicts, scheduling meetings, taking meeting minutes, creating agendas, and checking voice mail to forward messages to the appropriate person.
• Place weekly inventory orders to Staples and other suppliers.
• Assist in preparing reports, presentations, and other business documents, inclusive of credit card reconciliation for COO, ED and Directors.
• Reviewing and proofread materials to ensure accuracy and professionalism.
• Support organization of company events, conferences, and team-building activities.
• Check all communal areas in the ACYAS offices for cleanliness, restocking supplies as necessary.
• Audit and monitor project/systems progress, deadlines, and deliverables, ensuring that the organization is complying with WSBC, CARF, and Funder’s standards.
• Assist Facilities Director with Fleet management as requested.
• Assist Human Resources with HUB/SRAT and CRC clearances, maintaining employee files, and organizing and tracking documents on internal company systems as requested.
• Function as a point of contact between the Executive Team and internal/external stakeholders.
• Keep abreast of industry news, trends, and developments.
• Provider Job duties coverage for the Executive Assistant during periods of absence.
• Other duties as assigned.