Administrative Assistant 3 (BTD Contracts)

at  State of Washington Criminal Justice Training Commission

THE OPPORTUNITY:

The Washington State Criminal Justice Training Commission (WSCJTC) is seeking a customer service minded, detail-oriented administrative professional with excellent communication skills to serve as an Administrative Assistant 3 in the Basic Training Division (BTD). Specifically, this position will process and maintain BTD contracts for law enforcement contract instructors. If you have the required experience listed below, along with the ability to take initiative, and work well as a teammate, we encourage you to apply!
WSCJTC offers outstanding benefits, choice of state retirement programs including a defined benefit pension plan, advancement opportunities, and flexible/compressed work schedules.
At the WSCJTC, we value the importance of creating an environment in which all employees feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.

REQUIRED QUALIFICATIONS/EXPERIENCE:

• High school diploma or GED equivalent.
• At least three (3) years of progressively responsible experience in professional office, clerical, or general administrative work. Formal education may substitute year-for-year for experience.
• Experience taking initiative to ensure action is being taken and self-motivation.
• Ability to make independent decisions using sound judgment and complete tasks independently with minimal supervision.
• Strong organizational and analytic skills with the ability to pay close attention to detail.
• Ability to possess positive interpersonal and customer service skills and maintain effective working relationships with internal and external stakeholders.
• Ability to communicate in a professional manner, both orally and in writing.
• Ability to multi-task, adapt to changing priorities, and meet set deadlines.
• Excellent knowledge with all Microsoft programs including: Word, Excel, and PowerPoint.
• Ability to maintain confidentiality of restricted or private information and records, and effectively handle sensitive matters.

PREFERRED/DESIRED QUALIFICATIONS:

• Two-year college degree in a criminal justice, law enforcement, legal, or education program.
• Experience drafting, executing, and/or managing service contracts.
• Experience with database systems.
• Experience with Washington State procurement and contracting rules and processes.

HOW TO APPLY:

Applications for this recruitment will be accepted electronically through NeoGov. Simply click the green “Apply” button in the upper right-hand corner to get started. Please attach the following to your online application:

• A chronological Resume outlining your experience to date.
• A minimum of three (3) professional references who can attest to your work performance, technical skills, knowledge base, and job-related competencies.

We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to an interview. Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted.

DUTIES ASSIGNED TO THIS POSITION INCLUDE (BUT ARE NOT LIMITED TO):

• Coordinates contracting process for independent, direct-buy contracts for instructors and instructional assistants as requested by the Commander and Assistant Commanders.
• Draft, process, and execute direct-buy contracts. This includes detailed communication with contractors to ensure they understand requirements, coordinate receipt of required paperwork, and answer any questions about the process.
• Review required qualifications and documentations with prospective contractors to ensure contract obligations are met.
• Draft, request, and execute interagency contracts.
• Communicates often with stakeholder agencies that WSCJTC has entered into a Memorandum of Understanding for services of their employees.
• Process and maintain division agreements for services and facilities. This includes lodging, food, and facility use to support training operations.
• Coordinate travel plans for staff and instructors.